PMO Admin (Ref 26096)

Jobline Resources Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Support professional to assist with calendar management, project tracking, and logistical planning for events. The ideal candidate will possess a degree in Business Management or Marketing and have 1-2 years of relevant experience. This role involves a blend of administrative duties including communication, data collation, and project coordination, creating an opportunity for personal and professional growth.

Qualifications

• 1-2 years of relevant administrative experience.
• Strong knowledge of MS Office Applications.
• Experience in office administration supporting directors is an advantage.

Responsibilities

• Coordinate and schedule meetings with internal/external parties.
• Formal minute-taking for meetings.
• Maintain project filing structure/repository.

Skills

Communication

Teamwork

Multi-tasking

Education

Degree in Business Management/Marketing

Tools

MS Office Applications

SharePoint

SAP

Job description

Responsibilities

• Calendar Management – Coordinate/Schedule meeting(s) with internal and external parties, room bookings for Directors, prepare logistic support and check quorum for meetings where necessary

• Formal Minute-taking for meetings

• Track and monitor open items under Matters Arising and follow-up on action items for reporting in the next meeting

• Project tracking, reporting and follow-up actions

• Work closely with Central functions like Performance Monitoring & Reporting (PMR) and Master Planning Office (MPO) on project related and cluster workplan matters

• Collation of data from Tower and Cluster Leads, for weekly/monthly/quarterly reporting if required

• Consolidation of data for Director’s approval and submission to the relevant departments

• Consolidate slides for project meetings and sending out of slides prior to the meeting

• Provision of project administrative support

• Maintain project filling structure/ repository (SharePoint)

• Act as the SPOC for project team and facilitate communications

• Assist in planning and organising MSO related events (e.g townhalls or team building activities)

• Coordinate and assist in logistics planning and refreshment for major events at MSO level

• Other administrative tasks such as T-Shirt distribution

Requirements

• Degree in Business Management/Marketing with 1-2 years relevant administrative experience

• Strong knowledge of MS Office Applications (Word, Excel, Powerpoint)

• Good communication skills and reliable team player

• Willing to learn new things and take on challenges/task proactively

• Experience in office administration supporting directors, project administration support function and calendar management will be an advantage.

• Added advantage with knowledge of SharePoint and SAP

• Ability to adapt to a fast-changing environment

• Result and customer oriented with multi-tasking capabilities

Licence no: 12C6060