Planning and Contracts - Assistant Operations Manager

MOOVE MEDIA PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading out-of-home advertising company in Singapore is seeking a specialist for advertising operations. The role focuses on ensuring compliance, managing stakeholder relationships, and improving operational efficiency. Candidates should have a degree and experience in regulatory practices, along with strong analytical and presentation skills.

Qualifications

• Degree qualification or equivalent required.
• At least 2 years of regulatory or licensing experience preferred.
• Strong presentation, writing, and analytical skills necessary.

Responsibilities

• Manage advertising operations and special projects while ensuring compliance.
• Establish strong working relationships with stakeholders and authorities.
• Monitor business performance and provide management reports.

Skills

Presentation skills

Writing skills

Analytical skills

Interpersonal skills

Self-motivated

Results driven

Education

Degree qualification or equivalent

Tools

Microsoft Office Suite

Job description

Company Overview:

Moove Media is one of largest out-of-home advertising companies in Singapore that is expanding its digital assets and offering programmatic advertising solutions. With a network of 720+ screens and growth, we provide a strong focus on client success through data

measurement and creative innovation.

Job Overview:

This role provides specialist expertise to ensure the efficient execution of taxi, bus, rail, and bus interchange advertising operations, while managing special projects and ensuring compliance with regulatory and contractual obligations

Responsibilities

Stakeholder Management

o Establish and maintain strong working relationships with relevant authorities, asset owners, operators, contractors, and advertisers.

o Conduct studies and engage in lobbying efforts to influence authorities, asset owners, and operators to reduce red tape and enhance support for non-fare revenue initiatives.

Regulatory Compliance and Documentation

o Ensure compliance with statutory regulations (e.g., WSH, fire safety, security, PDPA), contract terms and conditions, relevant codes of practice, group reporting requirements, and quality management standards.

o Serve as the document controller for contracts, licences, concession, permits, and certifications, ensuring timely updates and accurate record-keeping.

Operational and Performance Support

o Support initiatives to improve quality, enhance productivity, streamline processes, reduce operating costs, and promote ESG sustainability.

o Monitor and track business performance (e.g., Operations Balanced Scorecard and KPIs), providing regular reports and insights for management review.

· Procurement and Contract Management. Assist in managing procurement and contracts to ensure the company is hedged through diversified sourcing and the engagement of backup contractors for critical services.

· Process Optimisation. Identify and implement opportunities to improve operational efficiency, reduce administrative bottlenecks, and enhance service delivery.

· Perform ad-hoc duties as assigned.

Qualifications

· Degree qualification or equivalent.

· At least 2 years of regulatory or licensing experience, preferably from a statutory body (e.g., MOT or LTA).

· Strong presentation, writing, and analytical skills.

· Diplomatic, excellent interpersonal skills, self-motivated, and results driven.

· Proficient in Microsoft Office Suite.