Planning Admin

THE TALENT PEOPLE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic recruitment firm in Singapore is seeking candidates for a role to manage production orders and documentation, assist in scheduling, and compile shipment documentation. The ideal individual will have strong Excel skills, experience with Microsoft Dynamics 365, and excellent administrative capabilities. This role involves close collaboration with logistics teams and the preparation of various office tasks, forming a crucial part of the operational process in enhancing Singapore’s Precision Engineering sector.

Qualifications

• Strong experience with Excel for data management.
• Ability to coordinate closely with logistics and warehouse teams.
• Excellent administrative skills required for office tasks.

Responsibilities

• Prepare and maintain production orders and documentation.
• Assist in developing daily and weekly production schedules.
• Compile shipment documentation like invoices and delivery orders.
• Coordinate with logistics for timely goods dispatch.
• Maintain a database of shipments for planning and audits.
• Input and manage planning and shipment data in Excel.
• Issue Purchase Orders to suppliers as needed.
• Monitor approvals and pending documentation.
• Carry out general administrative tasks.

Skills

Excel

Microsoft Dynamics 365 Business Central

Administrative skills

Coordination

Tools

Microsoft Dynamics 365 Business Central

Job description

The Talent People x JSIT-PE

The Talent People is proud to partner with JSIT-PE, a government initiative aimed at strengthening Singapore’s Precision Engineering sector by addressing manpower challenges and fostering industry growth.

By applying for our job opportunities, you’re joining a strategic effort to enhance Singapore’s Precision Engineering landscape.

Job Responsibilities:

• Prepare and maintain accurate production orders and associated documentation for the production floor.
• Assist in developing and issuing daily and weekly production schedules under the direction of the Planner or Planning Manager.
• Compile and generate shipment documentation, including delivery orders, invoices, and packing lists.
• Coordinate closely with the logistics and warehouse teams to ensure timely dispatch of goods.
• Maintain and update a comprehensive database of inbound and outbound shipments to support planning and audit requirements.
• Accurately input and manage planning, production, and shipment data using Excel and Microsoft Dynamics 365 Business Central.
• Issue Purchase Orders (POs) to suppliers using Microsoft Dynamics 365 Business Central.
• Monitor and follow up on approvals, signatures, and any pending documentation to prevent delays.
• Perform general administrative tasks, including filing, scanning, photocopying, and managing office supply inventory.
• Perform other tasks as assigned by the supervisor.