Pharmacy Admin Executive (West Region/Healthcare)

MCI Career Services Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the healthcare sector is seeking an Administrative Officer to support their department's activities. You will handle general administrative tasks, manage office supplies, and maintain departmental records, playing a vital role in the efficiency of healthcare operations. The ideal candidate is proactive, detail-oriented, and able to work independently while collaborating with various teams to ensure smooth administrative functions.

Qualifications

• Minimum 2 years of clerical and administrative experience.
• Proven ability to assist in administrative and clerical tasks.
• Good listening and interpersonal skills.

Responsibilities

• Perform general administrative functions including scheduling and correspondence.
• Maintain office supplies and equipment.
• Compile department monthly reports and KPI dashboard.

Skills

Communication

Teamwork

Independence

Education

Diploma in related field

Job description

Kickstart your career in the healthcare industry where you will be able to witness the remarkable impact healthcare professionals can have on individuals, families, and entire communities.

Job Duties:

• Perform general administrative functions such as typing, faxing, photocopying, distributing of mail or documents, arrange for couriers and dispatch of urgent mail, updating of company employees’ contact list, planning and maintaining efficient filing systems, prepare correspondence and schedule appointment.

• Responsible for requisite, control and maintain good utilization of office supplies of all stationery and name stamp etc., maintain office equipment - photocopier, desktops of the department.

• Upkeep reservation of pharmacy meeting room and training room.

• Collate and prepare department monthly reports: waiting time, workload, medication errors, balanced scorecard. Bi-monthly submission of fire warden update checklist. Ensure data are up to date in the KPI dashboard. Maintain, renew, and develop new KPI Dashboard as needed.

• Attend to all administrative and personnel matters in the department e.g. maintain records of recruitment, resignations, coordinate interview session with HR and interviewer, conduct competency test invigilation, prepare sponsorship letter, schedule staff engagement session, raising payment requests

• Coordinate and assist in organizing departmental functions, responsible of gifts collection and distribution to sections.

• Assist with any other administrative duties of the department as needed.

Key Requirements:

• Minimum Diploma in any related field

• Minimum 2 years of experience in clerical and administrative duties.

• Proven ability to assist department in all aspects of administrative and clerical works.

• Able to handle work independently, result-oriented, and motivated.

• Good listening, communication, and interpersonal skills.

• Willing to learn and impart knowledge.

• Collaborative and a team player.

• Able to work with all levels of staff from junior to senior.

Please submit your updated resume in MS Words format by using theAPPLY NOW BUTTON. For a quick response, you may call or WhatsApp to 6018 4670.

Alternatively, you may send your application and resume in MS Words format to [e-mail]

**We regret to inform that only shortlisted candidates would be notified.

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Kiranjeet Kaur Gill
Registration Number: R25129769
EA Licence No: 06C2859 (MCI Career Services Pte Ltd)