Personal Secretary

Kreate; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A dynamic corporate firm in Singapore is seeking a part-time Personal Secretary to provide administrative support for the CEO. Responsibilities include managing the CEO's calendar, handling correspondence, and coordinating travel arrangements. The ideal candidate possesses excellent communication skills, proficiency in MS Office, and a bachelor's degree. This role offers competitive pay and flexibility to work outside standard hours.

Benefits

Cell phone reimbursement

Paid sick time

Paid time off

Performance bonus

Yearly bonus

Qualifications

• 1+ years of experience supporting C-level executives.
• Ability to work under pressure and meet deadlines.
• Fluency in English and Hindi; other languages a plus.

Responsibilities

• Manage the CEO's calendar and travel arrangements.
• Coordinate communication and ensure timely responses.
• Plan and book travel, prepare expense reports.

Skills

Excellent verbal and written communication skills

Proficiency in MS Office Suite

Strong organizational and multitasking abilities

High level of professionalism and integrity

Strong interpersonal skills

Education

Bachelors degree in Business Administration or related field

Job description

Key Responsibilities: Administrative Support: Manage the CEOs calendar, schedule meetings, appointments, and travel arrangements. Coordinate and prepare materials for meetings, presentations, and conferences. Handle all correspondence on behalf of the CEO, including emails, phone calls, and letters. Draft, review, and manage confidential documents, reports, and presentations. Maintain and organize filing systems, both electronic and physical. Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders. Coordinate communication and ensure timely responses to all inquiries. Liaise with the Board of Directors, senior management, and other departments as necessary. Travel Management: Plan and book travel, including flights, accommodations, transportation, and itineraries. Prepare travel expense reports and ensure all travel arrangements are within budget. Event Management: Organize and coordinate events, conferences, and meetings, including logistics and hospitality. Manage event budgets, vendor negotiations, and post-event follow-ups. Project Assistance: Assist the CEO with special projects, research, and analysis as required. Monitor project timelines, deliverables, and provide regular updates. Confidentiality: Handle all matters with the highest level of confidentiality and discretion. Protect sensitive information and ensure compliance with company policies. Office Management: Oversee the general administration of the CEOs office, including supplies, equipment, and maintenance. Coordinate with HR for staff-related matters concerning the executive office. Miscellaneous: Run personal errands for the CEO as needed. Handle any other duties as assigned by the CEO.Qualifications: Bachelors degree in Business Administration, Secretarial Studies, or a related field. Proven experience as a Personal Secretary, Executive Assistant, or similar role. Excellent verbal and written communication skills in English and Hindi (knowledge of other regional languages is a plus). Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking abilities with attention to detail. Ability to work under pressure and meet deadlines. High level of professionalism, integrity, and discretion in handling confidential information. Flexibility to work outside standard hours when necessary. Strong interpersonal skills and the ability to interact effectively with all levels of the organization.Experience: 1+ years of experience supporting C-level executives, preferably in a fast-paced corporate environment.Salary:Competitive and commensurate with experience.Job Type: Part-timeBenefits: Cell phone reimbursement Paid sick time Paid time offSchedule: Day shift Monday to Friday Performance bonus Yearly bonusWork Location: In personApplication Deadline: 16/08/2024Expected Start Date: 02/09/2024,

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