Personal Assistant to the Director (Hybrid)

AlwaysHired; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A leading staffing agency in Singapore is seeking a Personal Assistant to the Director. The role requires managing the director's calendar, preparing confidential correspondence, and providing logistical support for meetings and events. Ideal candidates should have a diploma or degree, at least 2 years of relevant experience, and proficiency in Microsoft Office. This position offers a hybrid work model.

Qualifications

• Minimum of 2 years of relevant experience.
• Ability to interact effectively with all levels of the organisation.
• Exhibits strong independent thinking and decision‑making capabilities.

Responsibilities

• Manage day-to-day calendar and provide full support of the director.
• Prepare highly confidential correspondence and organize daily agenda.
• Logistics support for meetings, workshops, and events.

Skills

Strong communication skills

Interpersonal skills

Proficient in Microsoft Office suite

Independent thinking

Attention to detail

Education

Minimum Diploma / Degree

Job description

Personal Assistant to the Director (Hybrid)

Responsibilities

• Manage day-to-day calendar and provide full administrative and secretarial support of the director.
• Prepare all business and highly confidential correspondence and organize daily business agenda.
• Organize and maintain good filing system by ensuring all materials are securely filed on a timely and accurately.
• Obtain approval for payment.
• Provide professional, executive-level client liaison in a helpful and friendly manner and maintain courteous, professional and efficient service to internal and external clients.
• Initiate and follow‑up correspondence on all routine matters.
• Logistics supports for meetings/workshops/events.
• Handle hotel, flight, restaurant bookings, bill payments & etc.
• Attend networking or business events with the director.
• Overseas travel is required occasionally.
• Other ad‑hoc duties as assigned.

What we're looking for

• Minimum Diploma / Degree.
• Minimum of 2 years of relevant experience.
• Strong communication and interpersonal skills, with the ability to interact effectively with all levels of the organisation.
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
• Attention to detail and the ability to work independently and proactively.
• Adaptable and flexible, with a willingness to take on a wide range of responsibilities.
• Exhibits strong independent thinking and decision‑making capabilities.