Personal Assistant to Managing Director (Undergraduates are welcome)

CJO MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading management firm in Singapore is looking for an Executive Assistant to manage the Director’s schedule, coordinate travel, and handle communications professionally. Candidates should have a degree or diploma and at least 1 year of relevant experience. This role demands strong multitasking abilities and discretion in a fast-paced environment.

Qualifications

• At least 1 year of experience as an Executive Assistant, preferably in the Management sector.
• Exceptional command of English, with proficiency in additional languages being a strong advantage.
• Demonstrates maturity and confidence in a fast-paced environment.

Responsibilities

• Manage the Director’s daily schedule and meeting coordination.
• Handle communications with discretion and professionalism.
• Coordinate travel itineraries and logistics.

Skills

Calendar management

Travel coordination

Excellent communication skills

Multitasking abilities

Education

Degree or Diploma in a relevant field

Job description

Key Responsibilities:

• Manage the Director’s daily schedule, including calendar planning, meeting coordination, and appointment setting across business and personal commitments
• Handle all communications (calls, emails, messages) with a high level of discretion and professionalism
• Arrange and coordinate travel itineraries, accommodation, and logistics for both business and personal trips
• Assist in the planning and preparation for business meetings, events, and engagements, occasionally attending when necessary
• Manage all administrative and back-office functions, including daily operations
• Provide prompt and flexible support to the Director, including assistance with ad hoc task as needed

Requirements:

• A Degree or Diploma holder with at least 1years of experience as an Executive Assistant preferably within the Management industry.
• Undergraduates are welcome to apply. However, candidates must demonstrate a high level of meticulousness in a fast pace environment as part of the assessment process
• Proven track record in managing calendars, coordinating travel, overseeing office administration, supporting marketing initiatives, and handling a broad range of administrative duties
• Exceptional command of English, both written and spoken; proficiency in additional languages is a strong advantage
• Strong multitasking abilities with excellent interpersonal and communication skills to engage professionally with both internal and external stakeholders
• Demonstrates maturity and confidence in working and thrives in high-pressure, fast-paced environments
• Resourceful, detail-oriented, and capable of operating independently with minimal supervision, even in ambiguous situations
• Upholds the highest standards of professionalism, discretion, and integrity while consistently meeting team expectations