Personal Assistant to Director

CJO MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A leading asset management firm seeks a proactive Executive Assistant to manage the Director's schedule, coordinate travel, and perform essential administrative duties. The ideal candidate will have a degree or diploma, excellent communication skills, and previous experience in a fast-paced environment, ensuring high professional standards.

Qualifications

• At least 1.5 years as an Executive Assistant, preferably in Asset Management.
• Strong command of English; proficiency in additional languages is advantageous.
• Resourceful, detail-oriented, and able to handle pressure.

Responsibilities

• Manage daily schedule and communications for the Director.
• Coordinate travel itineraries and logistics.
• Handle administrative functions and support business meetings.

Skills

Communication

Multitasking

Discretion

Interpersonal Skills

Education

Degree or Diploma

Job description

Key Responsibilities:

• Manage the Director’s daily schedule, including calendar planning, meeting coordination, and appointment setting across business and personal commitments
• Handle all communications (calls, emails, messages) with a high level of discretion and professionalism
• Arrange and coordinate travel itineraries, accommodation, and logistics for both business and personal trips
• Assist in the planning and preparation for business meetings, events, and engagements, occasionally attending when necessary
• Manage all administrative and back-office functions, including daily operations
• Provide prompt and flexible support to the Director, including assistance with ad hoc task as needed

Requirements:

• A Degree or Diploma holder with at least 1.5 years of experience as an Executive Assistant preferably within the Asset Management industry.
• Proven track record in managing calendars, coordinating travel, overseeing office administration, supporting marketing initiatives, and handling a broad range of administrative duties
• Exceptional command of English, both written and spoken; proficiency in additional languages is a strong advantage
• Strong multitasking abilities with excellent interpersonal and communication skills to engage professionally with both internal and external stakeholders
• Demonstrates maturity and confidence in working and thrives in high-pressure, fast-paced environments
• Resourceful, detail-oriented, and capable of operating independently with minimal supervision, even in ambiguous situations
• Upholds the highest standards of professionalism, discretion, and integrity while consistently meeting team expectations