Personal Assistant to Company Director

OceanSTAR Elite Engineering Groups Pte. Ltd.; Singapore; Hybrid; SGD 45,000 - 55,000; Full time

Job summary

A dynamic engineering firm is seeking a highly capable Personal Assistant (PA) to support a Director in business and personal matters. The role involves managing travel schedules, providing logistical support, and attending high-level meetings internationally. The ideal candidate should have proven experience, strong communication skills, and a willingness to travel frequently. This position offers the chance to work closely with a visionary leader in a fast-growing business group.

Qualifications

• Proven experience in an executive or personal assistant role.
• Ability to connect with high-level stakeholders across cultures.
• Willingness to travel frequently and on short notice.

Responsibilities

• Manage the Director’s international travel schedule and calendar.
• Provide administrative support and attend high-level meetings.
• Handle confidential matters with discretion and integrity.

Skills

Interpersonal skills

Communication skills

Adaptability

Discretion

Job description

Roles & Responsibilities

We are seeking a highly capable and dynamic Personal Assistant (PA) to support our Director in both business and personal matters. The successful candidate will play a key role in managing the Director’s international travel schedule, day-to-day coordination, and attending high-level business meetings across multiple countries.

Key Responsibilities

• Provide full-spectrum administrative and logistical support to the Director, including calendar management, meeting coordination, and travel arrangements
• Accompany the Director on frequent overseas business trips, handling on-site support and liaison duties
• Represent the company professionally in high-level business meetings and networking events with senior executives and corporate partners
• Assist with documentation, email correspondence, translation (Chinese-English), and preparation of meeting materials
• Coordinate with internal teams and external stakeholders to ensure smooth execution of business engagements
• Handle confidential matters with discretion and integrity
  
  

Requirements

• Proven experience in an executive or personal assistant role, preferably supporting C-level or director-level professionals
• Excellent interpersonal and communication skills – ability to connect with high-level stakeholders and build rapport across cultures
• Highly adaptable with a proactive attitude and strong sense of responsibility
• Professional appearance and good personal image; well-groomed and confident in formal business settings
• Willingness and ability to travel frequently and on short notice to various international destinations
• Flexible working hours, including evenings and weekends, based on the Director’s travel and meeting schedule
• Formal academic qualifications are not strictly required – we value attitude, capability, and presence more than paper credentials
  
  

Other Information

• Location: Singapore-based with regular overseas travel
• Opportunity to work closely with a visionary and fast-growing business group