Personal Assistant to Chief Executive Officer

Quant Matter; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

A quantitative-based trading firm in Singapore is seeking a Personal Assistant to support the CEO. Responsibilities include managing the CEO's calendar, coordinating meetings, and handling sensitive information. The ideal candidate has experience in a similar role, strong organizational and communication skills, and fluency in Mandarin. This is an on-site role with no remote flexibility and offers competitive rewards and career development in a collaborative environment.

Benefits

Competitive rewards package

Career development opportunities

Collaborative team environment

Multi-cultural environment

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant supporting senior leadership.
• Interest in crypto, blockchain, Web3, or financial/trading industries.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Manage and optimize the CEO’s calendar and meetings.
• Act as the first point of contact for communications.
• Monitor tasks and ensure follow-ups on behalf of the CEO.

Skills

Proficiency in Mandarin

Organizational skills

Communication skills

Tech-savvy

Multitasking ability

Tools

Google Workspace

Notion

Slack

Telegram

Job description

About Us:

Quant Matteris a quantitative-based trading firm that specializes in crypto market-making and multi-asset trading, such as futures, stocks, commodities, forex and cryptocurrency. Our teamfocuses on developing and deploying high-quality quantitative-based strategies and predictive signals (alpha) and trades on global financial markets, with the goal of achieving a long-term investment objective that is sustainable.

What Will You Do at Quant Matter?

• Manage and optimize the CEO’s calendar, meetings, and travel arrangements.
• Act as the first point of contact and gatekeeper for communications.
• Coordinate internal and external meetings, calls, and events.
• Assist in preparing presentations, documents, reports, and emails.
• Handle confidential and sensitive information with discretion.
• Liaise with internal departments, investors, partners, and stakeholders.
• Monitor tasks and ensure follow-ups on behalf of the CEO.
• Assist in ad hoc tasks related to project management, research, or administration.
• Ensure punctuality and adherence to work schedules.
• Handle office and non-office related errands and tasks as delegated by CEO
• Ensure the CEO’s office remains tidy, organized, and conducive to productivity.
• Due to the nature of the role and the need for real-time executive support, this position is on-site only and does not offer remote flexibility
• Ability to communicate effectively in Mandarin is essential to liaise with Mandarin-speaking clients.

Our Ideal Candidates Would Have:

Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior leadership.

• Interest incrypto, blockchain, Web3, orfinancial/trading industries.
• Excellent organizational and multitasking abilities.
• Outstanding written and verbal communication skills.
• High degree of professionalism and discretion.
• Tech-savvy: proficient in productivity tools like Google Workspace, Notion, Slack, Telegram, etc.
• Comfortable working across time zones and in a remote, fast-moving environment.

What else is waiting for you?

• Competitive rewards package
• Be a part of the future of financial technology by doing something meaningful.
• Great career development opportunities in a growing company
• Passionate and collaborative team
• Family-like environment
• Up-level your technical skills and capital market knowledge
• Multi-cultural environment

DoesQuant Mattersound like the place you want to grow your career? We’d love to hear from you!

Apply now or send your CV and a short cover letter [e-mail]