Personal Assistant to CEO | Secretary (Handling Admin Staff) | Construction Industry | Class 3 [...]

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent advisory firm is seeking an Executive Assistant to support the CEO with a variety of administrative and strategic tasks. This position includes managing schedules, coordinating communication, and providing office administration while requiring some experience in the construction industry and a readiness to travel internationally.

Qualifications

• Preferably have some experience in the construction industry.
• Must hold a valid Class 3 driving license.
• Willing to travel overseas for work assignments.

Responsibilities

• Manage the CEO's calendar and coordinate meetings.
• Handle travel arrangements and documentation for the CEO.
• Liaise with internal and external stakeholders on behalf of the CEO.

Skills

Communication

Organization

Confidentiality

Time Management

Education

Relevant experience in construction industry

Class 3 driving license

Job description

Executive Assistant / PA to CEO

Working days: Monday - Friday
Official Hours: 9am - 9pm (12 hours activation hours)
In-Office hours: 9am-6pm
Salary: $4000 + AWS + Performance Bonus
Office Location: Bukit Batok Crescent

Requirements

• Prefer with some experience working in the construction industry
• Class 3 driving license
• Willing to travel overseas when required - with fully reimbursed travelling opportunities for work (USA, China, Malaysia, Indonesia, Europe)

Responsibilities:

Personal Assistance

• Manage the CEO's calendar, schedule meetings, and coordinate internal/external appointments and conference calls.
• Serve as the main point of contact between the CEO and stakeholders, maintaining professionalism and discretion at all times.
• Attend to personal errands and administrative tasks as required by the CEO
• Maintain confidentiality and demonstrate sound judgment in handling sensitive matters.
• Handle all travel arrangements, including flight bookings, hotel accommodations, visa applications, and transportation logistics.
• Prepare and compile documents, presentations, meeting materials, and reports; ensure the Director is well-prepared for all engagements.

Office Administration

• Support in enforcing and updating office policies, procedures, and administrative systems.
• Ensure smooth day-to-day operations of the office, including maintenance of office equipment and coordination with service vendors.
• Assist in planning and executing company events, meetings, and celebrations.

Industry-Specific Support (Construction)

• Liaise with project teams and site personnel on behalf of the CEO when required.
• Track construction project updates, deadlines, and key milestones to support the CEO's awareness and decision-making.
• Preferably have prior experience in the construction or related industries to understand industry terminology and workflows.

Ad Hoc Tasks & Strategic Support

• Take initiative to anticipate the CEO's needs and proactively resolve potential issues.
• Undertake special projects or assignments, including basic research, data consolidation, or cost-saving proposals related to office and operational efficiency.

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant