Personal Assistant to CEO (APAC travels, Remote work, Up 5.5K + AWS + VB)

TRUST RECRUIT PTE. LTD.; Singapore; Remote; SGD 45,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking a Personal Assistant to support the CEO with scheduling, travel management, and communication. Ideal candidates should have over 5 years of experience supporting C-level executives and strong knowledge of travel logistics. This position involves managing complex schedules and requires confidentiality and excellent organization skills.

Qualifications

• Minimum 5 years of experience as a Personal Assistant or Executive Assistant to a C-level executive.
• Experience in fast-paced international environments with exposure to high-level stakeholders.
• Strong knowledge of travel logistics and cultural etiquette across APAC.

Responsibilities

• Manage the CEO’s calendar and prioritize communications.
• Organize travel itineraries and coordinate on-site logistics.
• Act as a liaison between the CEO and stakeholders.
• Handle confidential documents and assist with administrative tasks.

Skills

Executive support

Travel management

Communication skills

Confidentiality

Time management

Job description

SINGAPOREANS ONLY

Work from Home support

AWS + VB

APAC travels required

Responsibilities

1. Executive & Business Support

• Manage the CEO’s calendar, including scheduling meetings, calls, investor briefings, and media engagements across multiple time zones.

• Prioritize incoming requests and communications to ensure the CEO’s time is allocated efficiently and strategically.

• Prepare meeting materials, presentations, briefing documents, and follow-ups.

2. Travel Management

• Organize complex international and regional travel itineraries (flights, hotels, visas, transfers) in line with the CEO’s business and event schedule.

• Coordinate on-site logistics for conferences, summits, and partner visits.

• Occasionally travel alongside the CEO to provide in-person support during key engagements.

3. Communication & Coordination

• Act as a liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality.

• Manage emails, draft correspondence, and assist with executive-level communication.

• Ensure smooth coordination between the CEO’s office and cross-functional teams (Product, Marketing, Partnerships, Investors).

4. Administrative Excellence

• Handle confidential documents and sensitive business matters with absolute discretion.

• Support occasional personal errands and logistics when necessary.

• Track expenses, process reimbursements, and assist with administrative reporting.

Requirements:

• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or Chief of Staff to a C-level executive, preferably in tech, startup, finance, or hospitality sectors.

• Experience working in a fast-paced, international environment with exposure to founders, investors, and high-level stakeholders.

• Strong knowledge of global travel logistics and cultural etiquette across APAC, Europe, and the Americas.

HOW TO APPLY:

Interested applicants, please send your latest resume to kelly.ng(at)trustrecruit.com.sg or click on “Apply Now” and provide the below details in your resume.

Last drawn salary

Expected salary

Notice period

Reason of leaving

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Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Ng Hui Shan Kelly Reine

EA Personnel Reg No: R25126972