Personal Assistant to CEO (APAC travels, Remote work, Up 4.5K + AWS + VB)

TRUST RECRUIT PTE. LTD.; Singapore; Remote; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking a highly organized Personal Assistant to support the CEO based in Hong Kong. The role involves managing a complex schedule across time zones, coordinating international travel, and maintaining professional communication. Ideal candidates have at least 5 years of experience in similar roles. Proficiency in Chinese and Cantonese is a plus. This position may require some travel and excellent organizational skills.

Qualifications

• Minimum 5 years of experience as a Personal Assistant or similar role.
• Experience in fast-paced international environments.
• Strong knowledge of global travel logistics and cultural etiquette.

Responsibilities

• Manage the CEO's calendar and schedule across time zones.
• Organize international and regional travel itineraries.
• Act as a liaison between the CEO and stakeholders.
• Handle confidential documents with discretion.

Skills

Organizational skills

Time management skills

Communication with Chinese and Cantonese speakers

Familiarity with productivity tools

Emotional intelligence

Tools

Google Workspace

Notion

Slack

Zoom

Job description

My client is seeking a highly organized, proactive, and discreet Personal Assistant (PA) to support our CEO & Founder, he is based in Hong Kong. This role is critical in enabling the CEO to operate at peak efficiency, manage a fast-paced international schedule, and stay focused on his strategic priorities.

As PA, you will handle a wide range of executive support duties, from complex travel arrangements to high-level meeting coordination, document preparation, and confidential communications. You must be comfortable working across time zones and cultures, and be willing to travel frequently as needed.

Key Responsibilities

1. Executive & Business Support

• Manage the CEO’s calendar, including scheduling meetings, calls, investor briefings, and media engagements across multiple time zones.

• Prioritize incoming requests and communications to ensure the CEO’s time is allocated efficiently and strategically.

• Prepare meeting materials, presentations, briefing documents, and follow-ups.

2. Travel Management

• Organize complex international and regional travel itineraries (flights, hotels, visas, transfers) in line with the CEO’s business and event schedule.

• Coordinate on-site logistics for conferences, summits, and partner visits.

• Occasionally travel alongside the CEO to provide in-person support during key engagements.

3. Communication & Coordination

• Act as a liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality.

• Manage emails, draft correspondence, and assist with executive-level communication.

• Ensure smooth coordination between the CEO’s office and cross-functional teams (Product, Marketing, Partnerships, Investors).

4. Administrative Excellence

• Handle confidential documents and sensitive business matters with absolute discretion.

• Support occasional personal errands and logistics when necessary.

• Track expenses, process reimbursements, and assist with administrative reporting.

Qualifications & Experience

• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or Chief of Staff to a C-level executive, preferably in tech, startup, finance, or hospitality sectors.

• Experience working in a fast-paced, international environment with exposure to founders, investors, and high-level stakeholders.

• Strong knowledge of global travel logistics and cultural etiquette across APAC, Europe, and the Americas.

Skills & Competencies

• Impeccable organizational and time management skills.

• Candidate would handle communications with chinese and cantonese speaking stakeholders and clients

• Tech-savvy and confident using productivity tools (Google Workspace, Notion, Slack, Zoom, etc.).

• Strong judgment, emotional intelligence, and ability to remain calm under pressure.

• Flexible, proactive, and willing to travel on short notice

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to ref66(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

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