Personal Assistant to CEO

CONFIRM GOOD PTE. LTD.; Singapore; Hybrid; SGD 50,000 - 70,000; Full time

Job summary

A dynamic startup company in Singapore is seeking a highly organized Personal Assistant to support the CEO. This role involves managing office operations, HR, and finance functions while ensuring smooth day-to-day activities. The ideal candidate has proven experience in similar roles and strong communication skills. Ability to travel is required.

Qualifications

• Proven experience in a PA, EA, or operations/HR/finance role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.

Responsibilities

• Act as the primary point of contact for the CEO.
• Manage calendars, meetings, and travel arrangements.
• Support financial reporting and bookkeeping coordination.

Skills

Organizational skills

Problem solving

Communication skills

Proficient in Google Workspace

Multitasking

Tools

Google Workspace

Excel

Job description

Overview

We’re looking for a highly organized, resourceful, and versatile Personal Assistant to support the CEO and manage critical operational functions across office administration, HR, project management and finance. You’ll be the right hand to the CEO, ensuring smooth day-to-day operations while wearing multiple hats in a fast-paced startup environment.

Job Title: Personal Assistant to CEO (with HR and Finance Oversight)

Location: Vietnam, Ho Chi Minh / Singapore

Job Type: Full-Time with travelling

Responsibilities

Executive Support

• Act as the primary point of contact between the CEO and internal/external stakeholders
• Manage and coordinate calendars, meetings, travel arrangements, and communications
• Prepare agendas, take meeting notes, and follow up on action items
• Handle confidential and sensitive information with discretion

Finance & Admin

• Track and manage invoices, expense claims, and petty cash
• Assist with budgeting, financial reporting, and bookkeeping coordination
• Support grant applications, government submissions, or startup fundraising ops

Human Resource and Social Media Management

• Handle recruitment coordination, onboarding/offboarding, and HR documentation
• Maintain employee records and leave tracking
• Support performance review processes and culture initiatives
• Draft HR policies and ensure basic compliance with employment laws
• Act as a go-to person for employee queries and engagement
• Social media content planning
• Photography and Videography and Editing

Requirements

• Proven experience in a PA, EA, or operations/HR/finance role (startups preferred)
• Strong organizational and multitasking skills
• High level of discretion, integrity, and professionalism
• Excellent written and verbal communication skills
• Proficient in Google Workspace, Excel, and general office tools
• Comfortable learning new platforms (e.g., HR systems, accounting software, social media platforms)
• Resourceful, a problem solver and self-starter who thrives in ambiguity
• Able to travel
• Familiarity with legal, compliance and governmental policies in Vietnam (OR able to familiarise on the job promptly)

Good to Have

• Prior experience in a startup or high-growth company
• Basic accounting knowledge (e.g., invoicing, profit & loss statements)
• Interest in media business operations and growth