Personal Assistant 私人助理

TIANJIN PHARMACEUTICAL DA REN TANG SINGAPORE DEVELOPMENT CO., PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A high-profile executive service company in Singapore is seeking a discreet and professional Personal Assistant to manage household affairs and provide executive support. The role involves coordinating family and professional matters, requiring exceptional organizational skills and proficiency in Mandarin and English. Candidates should have at least 5 years of relevant experience, particularly in high-touch service environments. Flexibility for international travel and possession of a valid Singapore Class 3 driving license are essential.

Qualifications

• At least 5 years’ experience in a similar role.
• Experience as a Personal Assistant to a Chinese high-net-worth individual is an advantage.
• Ability to lead and coordinate household staff effectively.

Responsibilities

• Oversee household operations, including cleanliness and maintenance.
• Assist with children’s schedules and organize family events.
• Manage the executive’s calendar and arrange travel itineraries.

Skills

Proficiency in Mandarin and English

Strong organizational skills

Excellent interpersonal skills

Flexibility to travel internationally

Job description

Job purpose

We are seeking a highly professional, discreet, and service-oriented individual to manage both the household affairs and executive support needs of a high-profile Chinese C-suite executive and their family. This role requires exceptional organizational skills, the ability to manage multiple priorities, and the flexibility to travel internationally. The ideal candidate will be able to seamlessly coordinate personal, family, and professional matters with the utmost confidentiality and efficiency.

诚聘一位高素质、低调且具备卓越服务意识的专业人士，为一位中方高管及其家庭提供全面的私人助理及家庭管理支持。此职位需要极强的组织协调能力、同时处理多项事务的能力，以及能够根据需要随行国内外出差。理想候选人可在处理家庭、个人与职业相关事务时保持高度保密与高效执行。

Job Responsibilities 职位职责

Household & Property Management 家庭与物业管理

• Oversee all household operations including cleanliness, repairs, maintenance, and organization
  管理家庭日常运作，包括清洁、维修、保养及整体整洁

• Supervise and coordinate domestic staff (maids, drivers, chefs, gardeners, etc.)
  管理及协调家庭工作人员（保姆、司机、厨师、园艺师等）

• Ensure the home is always well-maintained, presentable, and secure
  确保住宅始终保持良好状态与安全

Family Lifestyle Coordination 家庭生活协调

• Assist with children’s schedules including school runs, classes, activities, and routines
  协助安排孩子日程，包括上学、课外班及日常作息

• Organize family events, celebrations, and vacations, including vendor coordination and logistics
  策划与执行家庭聚会、庆典及假期安排，协调供应商及相关事务

• Manage household purchases and errands (groceries, daily necessities, gifts, etc.)
  管理日常采购及代办事务（食品、日用品、礼品等）

Executive Assistance & Calendar Management 行政助理及日程管理

• Manage the executive’s calendar, scheduling meetings, appointments, and conference calls
  管理高管日程，安排会议、预约及电话会议

• Prepare meeting agendas, supporting documents, and take minutes when required
  根据需要准备会议议程、相关文件，并记录会议纪要

• Liaise with business contacts, partners, and stakeholders on behalf of the executive
  代表高管与业务伙伴、合作方及相关方沟通协调

Travel Coordination 差旅安排

• Arrange both family and business travel itineraries, including flights, hotels, visas, and ground transportation
  安排家庭与商务行程，包括航班、酒店、签证及交通工具

• Accompany the executive and/or family on domestic and international trips when required
  根据需要陪同高管及/或家人国内外出行

• Handle packing, luggage management, and travel-related logistics
  处理行李整理、运输及其他相关差旅事务

Financial & Administrative Oversight 财务与行政管理

• Track household and personal expenses, vendor payments, and petty cash
  管理家庭及个人财务支出、供应商付款及零用金

• Maintain household inventories and high-value items (art, wine, jewelry, collectibles)
  管理家庭库存及高价值物品（艺术品、红酒、珠宝、收藏品等）

• Coordinate service providers for home maintenance (AC, pool, pest control, security systems, etc.)
  协调安排设施维修与保养（空调、泳池、灭虫、防盗系统等）

Confidential Support 保密支持

• Handle sensitive information with absolute discretion and professionalism
  高度保密地处理各类敏感事务

• Perform any additional duties assigned by the executive or family
  执行高管或家庭成员指派的其他事务

Job Requirements 职位要求

• Proficiency in Mandarin and English to liaise effectively with Chinese-speaking family members, staff, and business contacts
  精通中英文，能与讲中文的家庭成员、员工及业务合作方顺利沟通

• At least 5 years’ experience in a similar role (private household management, luxury hospitality, corporate EA, aviation, or other high-touch service environments)
  拥有至少五年相关工作经验（私人家庭管理、奢华酒店、行政助理、航空或其他高端服务领域）

• Experience as a Personal Assistant to a Chinese high-net-worth individual is an added advantage
  拥有担任中国高净值人士私人助理的经验者优先

• Strong organizational skills with the ability to manage complex schedules and multiple priorities
  具备出色的组织协调能力，能管理复杂日程并同时处理多项任务

• Excellent interpersonal skills, service mindset, and discretion when handling confidential matters
  优秀的人际沟通能力、服务意识及保密能力

• Ability to lead, supervise, and coordinate household staff effectively 能高效管理及协调家庭工作人员

• Flexible with working hours and able to travel internationally at short notice
  能接受灵活工作时间安排，且可短期通知内安排国际出行

• Possess a valid Singapore Class 3 driving license (or equivalent)
  持有有效的新加坡3号驾照（或同等执照）