Personal Assistant / Secretary

Job title:Personal Assistant

Job location: Pasir Panjang

Contact: WhatsApp 80353296 / Email recruitment@calllade.com

Job Responsibilities

• Act as the first point of contact for the Director.

• Support efficient office operations by managing procurement and setup of essential resources, including office supplies (stationery, cleaning products), furniture, and desk phones.

• Assist the Director with ongoing projects and tasks, providing research and proposal.

• Provide event management support by researching and proposing creative event ideas, securing suitable venues, and coordinating logistics.

• Manage technical and administrative aspects of office operations, including coordinating with suppliers for air conditioning and building maintenance, managing email accounts, and setting up duty phones

• Manage front desk operations by handling incoming calls, greeting visitors, and ensuring the smooth reception of deliveries and VIP guests.

• Prioritize tasks and manage deadlines effectively.

• Maintain clear and concise communication channels with internal and external stakeholders.

• Perform other ad-hoc duties as assigned by the Director.

Job requirements:

• Strong organizational and time management skills with the ability to prioritize effectively.

• Excellent communication, interpersonal, and diplomatic skills.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently, take initiative, and solve problems effectively.

• Discretion and ability to maintain confidentiality.

• A positive and can-do attitude is EVERYTHING!