Personal Assistant / Secretary

JOBSTUDIO PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

JOBSTUDIO PTE LTD is seeking an Administrative Support professional to provide comprehensive support to internal teams in Singapore. This role involves managing multiple tasks such as calendar and travel arrangements, procurement, and onboarding processes while ensuring excellent communication across functions. Ideal candidates will exhibit strong attention to detail, proficiency in Microsoft Office, and the ability to work independently in a dynamic environment.

Qualifications

• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office and procurement platforms.
• Excellent communication skills and ability to coordinate across functions.

Responsibilities

• Provide full-spectrum administrative support to various internal teams.
• Manage complex calendars and travel arrangements.
• Act as liaison for visitors and manage procurement tasks.

Skills

Attention to detail

Organizational skills

Communication skills

Tools

Microsoft Office

Concur

Job description

Key Responsibilities:

• Provide full-spectrum administrative support to various internal teams

• Manage complex calendars and travel arrangements, including approvals, bookings, hotel stays, and conference registration

• Act as liaison for visitors—from hotel arrangements to event coordination

• Handle procurement tasks: raise shopping carts, vendor sourcing/creation via DSP, and verify invoices/delivery orders

• Prepare and submit capital project requests (e-CIR) and assist in team procurement needs

• Manage onboarding/offboarding processes and organization change forms

• Track and submit expense claims and healthcare reimbursements (via Concur)

• Oversee pantry inventory, mail distribution, courier coordination, and general office upkeep

• Provide reception coverage on a rotational basis and serve as a back-up secretary when needed

• Support training documentation and ad-hoc tasks as delegated by department heads

What We’re Looking For:

• Strong attention to detail, organizational skills, and ability to handle multiple tasks independently

• Proficient in Microsoft Office and tools such as Concur and procurement platforms

• Excellent communication skills and ability to coordinate across functions

Interested applicants, please submit your detailed resume in MS Word format and click the "Apply Now" button to sign on with us!

We regret to inform you that only shortlisted candidates will be notified. Applicants who do not possess the necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities

“Jobstudio will not solicit money, request to use your bank account for business, or request that you transfer money to any parties. Please be aware of scams impersonating Jobstudio and our employees. You may call our office directly at 64221390 for verification. We will not be liable for loss arising from scams.”

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Chew Hui Sin

EA Personnel Reg No: R1658137