Personal Assistant & Office Manager

AstraZeneca; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading global BioPharmaceutical company seeks a dedicated Personal Assistant to the Country President in Singapore. This role involves providing extensive administrative support, managing office operations, and ensuring compliance with SHE standards while fostering a collaborative workplace environment. Ideal candidates will have a strong background in administration, effective communication skills, and the ability to handle multiple priorities independently.

Qualifications

• Minimum 5 years of administrative experience.
• Proficiency in MS Office and familiarity with various software systems.
• Ability to follow processes diligently.

Responsibilities

• Provide administrative support to the Country President including managing meetings and travel.
• Oversee office administration to maintain compliance with SHE standards.
• Manage Integrated Facility Management and office maintenance.

Skills

Excellent communication skills in English

Strong interpersonal skills

Customer service orientation

Ability to work independently

Ability to handle multiple tasks

Proficiency in MS Office

Education

Minimum GCE ‘A’ level or equivalent qualification

Tools

SAP

Concur

Job description

Personal Assistant to Country President - Singapore

At AstraZeneca, we believe in the potential of our people and support their development beyond expectations. We seek a dedicated Personal Assistant to the Country President & Office Manager in Singapore to provide essential secretarial and administrative support, ensuring smooth daily operations at our Singapore Office.

The role involves a variety of secretarial, administrative, and project activities supporting the Country President and Office Manager. As office manager, you will oversee the Integrated Facility Management (IFM) and optimize facility operations to enhance efficiency, cost-effectiveness, and workplace environment.

About AstraZeneca

AstraZeneca is a global, innovation-driven BioPharmaceutical company focused on discovering, developing, and commercializing medicines for serious diseases. We are proud of our heritage and our growth in international markets, driven by a robust pipeline that addresses unmet patient needs and provides stability for long-term commitment.

Accountabilities

1. Provide administrative support to the Country President, including managing complex meetings, off-site events, diary arrangements, travel, and expenses in line with AZ policies.
2. Oversee office administration to ensure the facility is well-maintained and complies with SHE standards.
3. Manage IFM, office rental, and renovation activities.

Essential Requirements

• Minimum GCE ‘A’ level or equivalent qualification
• At least 5 years of administrative experience
• Ability to follow processes diligently
• Ability to work independently and handle multiple tasks efficiently
• Excellent communication skills in English, both verbal and written
• Strong interpersonal skills and customer service orientation
• Proficiency in MS Office and familiarity with various software systems
• Ability to develop and maintain efficient systems for self and team

Desirable Requirements

• Knowledge of SAP and Concur
• Team management skills

Why AstraZeneca?

We are committed to being a Great Place to Work, empowering employees to innovate and grow. Join us to make a meaningful impact on healthcare, in an inclusive culture that values diversity, collaboration, and lifelong learning.

Next Steps

• If you see yourself in this role, we look forward to hearing from you.
• Bring your ideas and fresh perspectives—we have one seat available, and it could be yours.

More Information

Follow AstraZeneca on LinkedIn, Facebook, and Instagram.

This position does not offer sponsorship for employment visas or work permits in Singapore.