Personal Assistant & Office Manager

Borr Drilling; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading biopharmaceutical company is seeking a Personal Assistant to the Country President in Singapore. The role focuses on providing strong administrative support, managing office operations, and ensuring efficiency and compliance within the workplace. Ideal candidates will have extensive administrative experience, strong communication skills, and proficiency in MS Office.

Qualifications

• At least 5 years of administrative experience.
• Ability to work independently and multi-task effectively.
• Proficiency in creating and maintaining systems for efficiency.

Responsibilities

• Provide administrative support to the Country President.
• Oversee office administration and facility management.
• Ensure compliance with driver safety programs.

Skills

Excellent communication skills

Strong interpersonal skills

Customer service orientation

Proficiency in MS Office

Education

Minimum GCE ‘A’ level or equivalent

Tools

SAP

Concur

Job description

Personal Assistant to Country President / SHE Coordinator – Singapore

At AstraZeneca, we believe in the potential of our people and we’ll develop you beyond what you thought possible. We support your growth by actively encouraging you to achieve your potential, regardless of where you start with us. As a Personal Assistant to the Country President & Office Manager in Singapore, you will play a pivotal role in the organization by providing strong secretarial and administrative support to our Country President and ensuring smooth day-to-day operations in our Singapore Office.

You will perform a variety of secretarial, administrative, and project-oriented activities in support of the Country President and the HR/Office Administration function. As office manager, you will oversee the IFM and optimize facility operations to ensure efficiency, cost-effectiveness, and alignment with organizational goals, while also enhancing the overall workplace environment.

About AstraZeneca

AstraZeneca is a global, innovation-driven BioPharmaceutical company focused on the discovery, development, and commercialization of prescription medicines for some of the world’s most serious diseases. We are more than just a pharmaceutical company; we are a part of a global leader in healthcare, proud of our heritage and ambitious for the future. Our pipeline keeps us at the forefront of innovation, addressing unmet needs and unserved patients worldwide. Our work is rewarding and inspiring, driven by a commitment to improve health outcomes.

Accountabilities

1. Provide administrative or secretarial services to the Country President, including coordinating complex meetings, off-site events, diary arrangements, travel, and expense reimbursements in line with AZ policy.
2. Oversee office administration activities to ensure the facility is well-maintained and meets SHE requirements. Coordinate workflow management and mentor junior team members to ensure effective resource allocation.
3. Ensure compliance with the country's driver safety program, DriveSuccess, including monitoring and reviewing its requirements.
4. Oversee the management of IFM, office rental, and renovation activities.

Essential Requirements

• Minimum GCE ‘A’ level or equivalent
• At least 5 years of administrative experience
• Ability to follow established processes
• Ability to work independently and multi-task effectively
• Excellent communication skills in verbal and written business English
• Strong interpersonal skills and customer service orientation
• Proficiency in MS Office suite
• Experience with various software and systems
• Ability to create and maintain efficient systems for self and team

Desirable Requirements

• Knowledge of SAP/Concur
• Team management skills

Why AstraZeneca?

We’re dedicated to being a Great Place to Work, where you are empowered to push scientific boundaries and unleash your entrepreneurial spirit. Join us to make a difference in medicine, patients, and society. We foster an inclusive culture that champions diversity, collaboration, and lifelong learning. We are on an exciting journey to pioneer the future of healthcare.

Next Steps

• If you’re ready to join our team, we look forward to hearing from you.
• If you’re eager to bring new ideas and fresh thinking, we hope the position is yours.

Learn More

Follow AstraZeneca on LinkedIn, Facebook, and Instagram.

This position is not eligible for sponsorship of employment visa/work permit in Singapore.