Personal Assistant for CEO

Vertical Institute Pte Ltd; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

A high-visibility opportunity for an Executive Assistant at a leading ed-tech company in Singapore. You will work closely with the CEO, managing critical responsibilities like scheduling, document preparation, and team liaison. This position promises mentorship at the C-suite level in a mission-driven culture that values growth and learning.

Benefits

Mentorship from C-suite

Performance incentives

Course fee sponsorships

Flexible hybrid work

Qualifications

• Fresh graduates are welcome; internships in support roles are a plus.
• 1-3 years’ experience in an executive support or project-coordination role preferred.
• Proactive attitude and ability to handle urgent tasks.

Responsibilities

• Manage the CEO’s calendar and schedule meetings effectively.
• Coordinate travel logistics and prepare necessary documentation.
• Track project milestones and provide insights on market trends.

Skills

Communication

Organization

Attention to Detail

Project Coordination

Education

Diploma or Degree in Business, Communications, or related field

Tools

Google Workspace

Slack

Notion/Airtable

Data Analysis in Spreadsheets

Job description

About Vertical Institute
this part copy from the previous template in the job portals used,Job Description
This is a high-visibility, early-career opportunity for a sharp self-starter who wants to learn directly from the CEO of a fast-growing ed-tech company. You will streamline the CEO’s day-to-day schedule, keep key projects on track, and represent the CEO in communications with internal and external stakeholders.Key Responsibilities

• Calendar & Meeting Management – Own the CEO’s calendar, schedule meetings, prepare agendas, take minutes, and track follow-ups.

• Travel & Event Logistics – Coordinate flights, accommodation, visas, and on-site logistics for local and overseas engagements.

• Inbox & Communications – Draft and filter emails or messages; liaise with senior partners, clients, and government agencies on the CEO’s behalf.

• Document Preparation – Create clean decks, briefs, and reports; maintain confidential files and trackers.

• Project Tracking – Monitor milestones for course launches, accreditation matters, and partnership initiatives; flag risks promptly.

• Research & Insights – Gather competitor or market intel, summarising insights in concise briefs.

• Team Liaison – Serve as the bridge between the CEO and cross-functional teams; organise town halls and culture events.

• Expense Management – Submit expense claims and assist Finance with reconciliations.

• Confidentiality – Handle sensitive information with absolute discretion and integrity.

Requirements

• Diploma or Degree in Business, Communications, or related field (fresh graduates welcome; internships supporting senior leaders are a plus).

• 1-3 years’ experience in an executive support, operations, or project-coordination role—startup or education exposure is advantageous.

• Excellent written & verbal communication; confident in drafting succinct emails and presentations.

• Superb organisation and prioritisation skills in fast-changing environments.

• Tech-savvy: comfortable with Google Workspace, Slack, Notion/Airtable, and basic data analysis in spreadsheets.

• Meticulous attention to detail and a proactive, can-do attitude.

• Willingness to handle occasional after-hours requests when urgent matters arise.

Nice-to-Have

• Experience using project-management tools (e.g., Asana, Monday.com).

• Basic design sense for refining slides or collateral.

What You’ll Get

• Mentorship and direct exposure to strategic decision-making at C-suite level.

• A mission-driven culture that values continuous learning and rapid growth.

• Competitive salary, performance incentives, and course fee sponsorships.

• Flexible hybrid work.