Personal assistant (Female)

MOPL; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A dynamic E-Commerce company is looking for a Personal Secretary to support the Managing Director. This role involves handling scheduling, communication, and document preparation, with a focus on multitasking and organizational skills. Ideal candidates are problem solvers with a strong drive to achieve goals. Flexibility in working hours is required.

Benefits

Cell phone reimbursement

Paid sick time

Performance bonus

Yearly bonus

Qualifications

• 1-2 years relevant experience or talented fresh graduates are welcome.
• Strong drive for achieving goals and multitasking required.
• Good communication in English needed.

Responsibilities

• Scheduling and coordinating business operations related to the MD.
• Preparing documents and reports for internal meetings.
• Travel to other cities for business meetings.

Skills

Communication Skills

Time Management

Organizational Skills

Analytical Skills

Problem Solving

Education

Graduate or Post-graduate diploma / degree

Tools

Microsoft Office Suite

Google Apps

Job description

Full Job DescriptionApplications are invited from Smart and Dynamic dedicated punctual persons for the position of Personal Secretary to the Managing Director (MD) of an E-Commerce company with country-wide business activities..The PositionAs an PA to Director, you would work closely with the companys management and the MD.You shall be capable of providing proactive support to the Managing Director in multiple areas of business operations while working in this multi-functional, multi-dimensional role both in the Professional and Personal space.The perfect candidate will have a "can-do" attitude and is a competent multi-task possessing a drive to handle all projects with tact and precision. Candidates must be flexible with their schedule. Having positive attitude.Key responsibilitiesAs Personal Secretary to DirectorBe responsible for planning and scheduling all business operations related works subsequently analysing the week to week activities for the Managing Director and provide close and consistent support to him for executing all plans pertaining to business operations, and for performing all important activities in professional as well as personal space. Schedule and coordinate day to day business operations related activities. Preparing documents and reports for internal meetings within the company, and business meetings with customers. Proactively participate in business meetings and presentations, taking minutes of meetings. Travel to other cities for business meetings and other official works. Preparing MIS / Analytics Reports. Coordinate business promotion activities and digital marketing / social media initiatives. Organising promotional events for company's software products and E-Commerce business activities. Handle routine correspondence on behalf of the Director. Tracking the personal investments and financial transactions of the Director. Recruitment Related Works (as and when needed) Responsible for coordinating the process of end to end recruitment cycle Desired Applicant ProfileEducation -Graduate or Post-graduate diploma / degree would be preferred.Experience -1 to 2 years of relevant experience in similar position (PS / PA / EA) or in Operations is desired.However, exceptions can be made in select cases if the profile of the applicant is a good match for this position.So, talented FRESH Graduates without any prior experience but with necessary aptitude and interest for the position of Personal Assistant can also apply!___________________________Desired attributes of the Applicant A confident, presentable, smart person with a pleasant personality, who can confidently represent the company in business meetings and corporate events. Having entrepreneurial spirit and the capability to think and work like a business executive / manager. A mature, critical thinker and reflective person, who can also be an extrovert and adventurous. Someone who take own initiatives when a challenging situation calls for that, and isn't risk-averse. Supportive, friendly, caring and sensitive by nature, in order to handle this critical and special role. Outgoing, socially confident and self-motivated with a modern outlook. Should be able to think out of the box and explore new ideas / approaches, when necessary. Good time management skills. Ability to work in an organised way with an eye for details. Flexible with schedules. Having ability to multitask, prioritize, and work effectively under changing priorities, deadlines, and daily time constraints. Should possess a strong drive for achieving assigned goals within the stipulated time. Trustworthy with ability to manage sensitive, complex, and confidential information. Ability to be flexible and adapt to change in a growing organization. Should be Physically Fit and agile enough to handle this challenging role, which would need one to be alert and proactive. Willing to travel to other cities for attending important business meetings, market research, sourcing of products, promotional events and other official works as and when needed. Desired Professional Skills Possess good communication skills in written / spoken English. Must be comfortable giving PowerPoint presentations. Demonstrated ability to manage multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail. Strong interpersonal, analytical and organizational skills. IT and Computer savvy and well versed with software like Outlook, MS Excel, Word, PowerPoint, Google Apps. Knowledge of other office productivity and business application software would be a plus. Should be keen to learn new skills and enhance professional capabilitiesJob Type: Full-timeBenefits: Cell phone reimbursement Paid sick timeSchedule: Day shift Evening shift Morning shift Night shift Performance bonus Yearly bonusAbility to commute/relocate: New Delhi, Delhi: Reliably commute or planning to relocate before starting work (Required)Education: Secondary(10th Pass) (Preferred)Experience: total work: 1 year (Preferred) Personal assistant: 1 year (Preferred)Language: English (Preferred)Work Location: In person,

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