Personal Assistant/Executive Secretary to Director

OUMAZING INTERNATIONAL FURNITURE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading furniture company in Singapore is seeking a highly organized Trilingual Personal Assistant to support a fast-paced executive. The ideal candidate will provide top-tier administrative, logistical, and language support across Mandarin, Vietnamese, and English. Responsibilities include calendar management, travel arrangements, event planning, and stakeholder liaison. Candidates must demonstrate professionalism, exceptional organizational skills, and proficiency in modern productivity tools.

Qualifications

• Full professional fluency in Mandarin, Vietnamese, and English is essential.
• Ability to handle confidential matters with integrity and discretion.
• Meticulous attention to detail, ability to manage complex schedules.

Responsibilities

• Schedule and coordinate meetings for the Director.
• Plan and oversee international and domestic travel.
• Organize and manage corporate events and personal functions.

Skills

Trilingual Fluency

Professionalism & Discretion

Exceptional Organizational Skills

Proactive & Adaptable

Tech-Savvy

Industry Awareness

Tools

Microsoft Office Suite

Google Workspace

Job description

Job Advertisement: Personal Assistant to Director

We are seeking a highly organized and culturally fluent Trilingual Personal Assistant to support a dynamic and busy executive. This role is ideal for a motivated professional who can thrive in fast-paced environments while delivering top-tier administrative, logistical, and language support across Mandarin, Vietnamese, and English contexts.

Key Responsibilities

Administrative & Logistical Support

• Calendar Management: Schedule and coordinate meetings, appointments, and communications for the Director.
• Travel Arrangements: Plan and oversee international and domestic travel—including flights, hotels, visas, and detailed itineraries.
• Event Planning: Organize and manage both corporate events and private functions for the executive and their family.
• Personal & Household Support: Handle daily personal affairs, family events, and oversight of private properties and assets.

Language & Liaison Services

• Translation & Interpretation: Deliver accurate, professional translations and real-time interpretation between Mandarin, Vietnamese, and English, covering both formal business and informal contexts.
• Cross-Cultural Communication: Facilitate clear and respectful communication across cultural lines during meetings, negotiations, and presentations.
• Stakeholder Liaison: Coordinate with internal teams, clients, and external partners—particularly Vietnamese-speaking stakeholders—to ensure seamless interactions and collaboration.

Desired Skills & Qualifications

• Trilingual Fluency: Full professional fluency in Mandarin, Vietnamese, and English is essential.
• Professionalism & Discretion: Demonstrated ability to handle confidential matters with integrity and discretion.
• Exceptional Organizational Skills: Meticulous attention to detail, with the ability to manage complex schedules and prioritize effectively.
• Proactive & Adaptable: Resourceful, self-motivated, and able to anticipate needs in a fast-changing environment.
• Tech-Savvy: Proficient in Microsoft Office Suite and modern productivity tools (e.g., Google Workspace, communication platforms).
• Industry Awareness: Possesses a keen interest and basic understanding of the technology, market, and industry trends related to upholstered furniture, especially functional sofas.