Personal Assistant / Executive Assistant - EZ.M

PeopleSearch Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is seeking a highly organized and proactive Personal Assistant / Executive Assistant to support senior leadership. This role requires exceptional professionalism and discretion while handling diverse administrative tasks. The ideal candidate will manage schedules, coordinate logistics for meetings, and prepare key documents. Fluency in both English and Chinese is necessary, as the role involves communication with Chinese-speaking stakeholders.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Fluency in English and Chinese required.
• Excellent verbal and written communication skills.

Responsibilities

• Manage the executive’s calendar and schedule meetings.
• Act as point of contact for internal/external stakeholders.
• Organize and maintain confidential materials.

Skills

Organizational skills

Discretion

Communication

Problem-solving

Flexibility

Tools

Microsoft Office

Google Calendar

Job description

Personal Assistant / Executive Assistant - EZ.M

Our client is looking for a highly organized and proactive Personal Assistant / Executive Assistant to support senior leadership. This role demands exceptional professionalism, discretion, and the ability to manage diverse administrative tasks while optimizing the executive’s schedule to focus on strategic priorities.

Key Responsibilities:

• Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements

• Act as the main point of contact between the executive and internal/external stakeholders

• Prepare and edit correspondence, presentations, and other important documents

• Organize and maintain both physical and digital files, including confidential materials

• Coordinate logistics for meetings, events, and conferences, including agenda and material preparation

• Monitor and prioritize emails, responding as needed

• Conduct research and compile data to support decision-making

• Handle personal tasks and errands with discretion

What We’re Looking For:

• Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role

• Strong organizational and time-management skills with an ability to multitask effectively

• Excellent verbal and written communication skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and calendar tools (Google Calendar, Outlook)

• High level of professionalism, discretion, and confidentiality

• Detail-oriented with strong problem-solving abilities

• Ability to work independently in a fast-paced environment

• Flexibility to work outside regular business hours occasionally

• Fluency in both English and Chinese is required, with strong proficiency in verbal and written communication in Chinese, as a significant portion of correspondence with Chinese-speaking stakeholders

Location : Central Singapore

Kindly indicate your current/last salary details and your notice period

If the above speaks to you, we d love to hear from you. Please send in your updated CV to [e-mail] (Ezmir, Reg No: R22105085) if you feel there is a fit with your experience and interest. You may forward this great opportunity to someone who would be a great fit for this role.

All information will be kept strictly confidential. We regret to inform that only successful applicants will be contacted.

PeopleSearch Pte Ltd

EA License No: 16S8057