Personal Assistant (Executive Assistant / Admin / PA / West / up to 4.5k)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment firm is seeking an Executive Assistant to manage the MD’s calendar, facilitate communication across departments, and support project management. The ideal candidate will possess a Diploma in Business Administration and demonstrate strong organizational and communication skills. This role offers a salary of up to SGD 4.5k per month, alongside other benefits.

Qualifications

• Diploma in Business Administration, Office Management, or a related field.
• Proven experience as an Executive Assistant or similar role supporting senior executives.
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Efficiently manage the MD’s calendar, scheduling appointments, meetings, and travel arrangements.
• Act as the primary point of contact for internal and external stakeholders.
• Prepare, proofread, and format correspondence, reports, and presentations.

Skills

Microsoft Office Suite

Office Management

Confidential Information Handling

Calendar Management

Communication Skills

Project Management

Education

Diploma in Business Administration

Tools

Collaboration Tools

Project Management Software

Cloud Storage Platforms

Job description

• Location: Penjuru (Company transport from Jurong East MRT)
• Working hours: Mon - Fri, 9am - 6pm
• Salary: up to 4.5k + AWS + VB

Calendar and Email Management

• Efficiently manage the MD’s calendar, scheduling appointments, meetings, and travel arrangements, including coordination with the teams.
• Monitor, prioritize, and respond to emails, drafting replies or redirecting as needed.
• Screen and direct phone calls, ensuring timely handling of correspondence across regions.
• Track time-sensitive issues and follow up on action items with precision.

Meeting Coordination

• Prepare and distribute agendas, materials, and presentations for meetings, ensuring accessibility for all stakeholders.
• Attend meetings, take detailed notes, draft minutes, and track action items.
• Maintain strict confidentiality regarding sensitive business, financial, and personnel matters.

Communication Liaison

• Act as the primary point of contact for internal and external stakeholders, including team members in China, managing inquiries and providing or redirecting information.
• Facilitate seamless communication between the MD and other departments ensuring timely and accurate information flow.

Document Management

• Maintain organized, up-to-date electronic and physical filing systems, ensuring documents are easily accessible.
• Prepare, proofread, and format correspondence, reports, and presentations with accuracy.

Project Support

• Assist the MD in monitoring project timelines, milestones, and deliverables, coordinating with cross-functional teams.
• Gather data and facilitate project progress by collaborating with team members and other departments.

Requirements

• Diploma in Business Administration, Office Management, or a related field.
• Proven experience as an Executive Assistant or similar role supporting senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools, project management software, and cloud storage platforms.
• Ability to handle confidential information with discretion and integrity.

HOW TO APPLY:

Interested applicants, kindly click on “APPLY NOW” or send your resume in MS WORD format to hestia.wong(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Wong Ying Huan (Hestia)

EA Personnel Reg No: R24122431