Personal Assistant cum Secretary

About the role

Mooreast Asia Pte Ltd is seeking a highly organised and efficient Personal Assistant cum Secretary to provide comprehensive administrative and secretarial support to the senior management team. This full-time position is based in our Shipyard West Region location and will play a crucial role in ensuring the smooth running of our office operations.

Job description

• Report to Executive Directors for all administrative support on Company’s strategic aims and objectives.

• Manage the calendars and schedules of senior executives, coordinates meetings, appointments and travel.

• Handle all incoming calls, emails and correspondence, providing excellent customer service to both internal and external stakeholders.

• Must be able to travel for business trips to effectively provide secretarial and presentation support.

• Prepare various documents, presentations, business proposals and reports as required for presentations and other documentation proficiently in both written and spoken English and Mandarin to effectively communicate with Mandarin speaking key stakeholders and markets.

• The ability to speak and write is crucial for translating and managing business documents related to our operations and partnerships in Mandarin-speaking regions.

• Provide administrative assistance ensuring all tasks are planned, scheduled and executed efficiently.

• Provide support / coordination role for corporate events and meetings as the first point of contact for visitors on ordering and serving of drinks and food.

• Help in project coordination for special assigned projects.

• Be part of ISO member to participate in ISO matters.

• Perform other duties as assigned by management such as claims, payments and other matters.

Job requirement

• Permanent position

• Vibrant and preferably in mid-30s age range

• Minimum Diploma / Degree in Business Administration or equivalent.

• Minimum 1-2 years of experience as Personal Assistant or Executive Secretary, preferably within the Marine industry or a listed company in Administration functions and secretarial function.

• Proficient in using Microsoft Office suite, including Word, Excel and PowerPoint with commercial and business senses.

• Must be bilingual with proficiency in English and Mandarin for both writing and speaking to manage Mandarin speaking markets.

• Knowledge/understanding in basic accounting and finance.

• A keen eye for detail and the ability to work with a high degree of accuracy.

• Excellent organization and time management skills with the ability to multitask and prioritize effectively.

• Adaptable and flexible with a proactive and solution-oriented approach to work independently and be a resourceful team player.

About us

Mooreast Asia Pte Ltd is a leading provider of mooring and rigging solutions for the marine and offshore industries. With over 30 years of experience, we are known for our engineering expertise, quality products and exceptional customer service. Our team of highly skilled professionals is dedicated to delivering innovative solutions that meet the unique needs of our clients. We are committed to fostering a culture of excellence, collaboration and continuous improvement, making us an employer of choice in the industry.

If you are excited about the prospect of joining our team, we encourage you to apply now.