Personal Assistant cum Operations Executive

K INFINITY MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

K Infinity Management Pte Ltd is seeking a highly organized Personal Assistant (PA) to deliver comprehensive administrative and personal support to the Directors. The ideal candidate will have a Bachelor’s degree and at least 2 years of experience as an assistant, proven discretion, and exceptional multitasking skills. Responsibilities include managing calendars, arranging business travel, and handling confidential matters. The role requires excellent communication skills in English and proficiency in Mandarin. Competitive remuneration and benefits are offered.

Benefits

Competitive remuneration

Opportunities for professional development

Various benefits

Qualifications

• At least 2 years of experience as a Personal or Executive Assistant.
• Proven ability to handle confidential information with discretion.
• Excellent communication skills in English; proficiency in Mandarin is required.
• Valid driving license required.

Responsibilities

• Provide full secretarial and administrative support to directors.
• Manage calendars, including business and personal appointments.
• Take minutes and follow up on tasks from meetings.
• Arrange business travel, including flights and accommodations.
• Serve as the point of contact between the director and stakeholders.

Skills

Organizational skills

Communication skills

Multitasking

Discretion

Tech-savvy

Education

Bachelor’s degree

Tools

MS Office

Google Suite

Job description

Job Summary:

We are seeking a highly organized, proactive, and discreet Personal Assistant (PA) to deliver comprehensive administrative and personal support to our Directors. This position demands strong multitasking skills, exceptional communication abilities, and a service-focused attitude. The PA will be responsible for managing both business and personal matters to ensure the seamless execution of daily operations.

Job Description

• Provide full secretarial and administrative support to directors.
• Manage calendars, including business and personal appointments, meetings, and events.
• Take minutes and summarize key points in meetings; follow up on tasks.
• Arrange business travel, including flights, accommodations, and itineraries.
• Handle business and personal legal and regulatory issues.
• Serve as the point of contact between the director and internal/external stakeholders.
• Support with personal errands, household matters, family scheduling, and estate management.
• Travel with the director when required and help with market research.
• Undertake other ad hoc duties as assigned.

Job Requirement:

• Bachelor’s degree in any field, with at least 2 years of experience as a Personal or Executive Assistant.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong organizational, time management, and multitasking skills.
• Excellent communication skills in English. Proficiency in Mandarin is required to liaise with Mandarin-speaking stakeholders.
• Tech-savvy with proficiency in MS Office, Google Suite, or similar productivity tools.
• Adaptable and flexible, with a willingness to handle occasional after-hours and weekend tasks.
• Possession of a valid driving license is required.
• Willingness to travel as needed.

What we offer

At K Infinity Management Pte Ltd, we are committed to provide a supportive and rewarding work environment for our employees. We offer competitive remuneration, opportunities for professional development, and various benefits.