PERSONAL ASSISTANT CUM OFFICE MANAGER

PERSONAL ASSISTANT CUM OFFICE MANAGER

SINAPOREAN / PERM CITIZEN (NO PERMIT QUOTA)

Key Responsibilities:

1. Personal Assistant Duties:
   • Manage and coordinate the GCEO’s schedule, including meetings, appointments, and travel arrangements.
   • Handle confidential and sensitive information with discretion.
   • Liaise with internal departments & regional offices on reports, presentations, and correspondence submission to the top management for weekly/monthly meetings.
   • Liaise with internal and external stakeholders professionally.
   • Conduct research and provide executive summaries as needed.
   • Other ad hoc duties/assignments as assigned by GCEO.
2. Office Management:
   • Managing day-to-day activities, including handling telephone calls and emails, preparing documents, and other administrative tasks.
   • Manage office supplies, equipment maintenance, and vendor relationships.
   • Organize and oversee office events, meetings, and team activities.
3. Administrative Support:
   • Manage office documentation, filing systems, and records.
   • Process expense claims, invoices, and other administrative paperwork.
   • Coordinate with IT and facilities teams for office maintenance and technical support.
4. Communication & Coordination:
   • Act as the primary point of contact between the executive and internal/external parties.
   • Draft and edit correspondence, emails, and official communications.
   • Facilitate smooth communication between departments and stakeholders.
5. Event & Travel Coordination:
   • Arrange business travel, accommodation, and itineraries for Director, executives, and staff.
   • Plan and coordinate company events, overseas conferences, and activities.

Qualifications & Skills Required:

1. Diploma/Bachelor’s degree in Business Administration, Management, or a related field.
2. At least 3-5 years of experience in a similar role.
3. Strong organizational and time management skills.
4. Excellent verbal and written communication skills.
5. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other office management tools.
6. Ability to multitask and work under pressure in a fast-paced environment.
7. High level of professionalism, confidentiality, and discretion.
8. Problem-solving skills and the ability to take initiative.
9. Preferably with a class 3 driving license.
10. Bilingual in spoken language - English, Mandarin to liaise with overseas counterparts.