Personal Assistant [ Construction Industry / Class 3 License ] 6154

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company seeking an Executive Assistant to support the CEO with administrative tasks, office management, and industry-specific support in construction. The role demands strong organizational skills, discretion, and the ability to manage travel logistics while ensuring the CEO's schedule runs smoothly and efficiently. Candidates should have experience working in similar environments and a Class 3 driving license.

Qualifications

• Experience in managing executive schedules.
• Familiarity with construction industry terminology preferred.
• Ability to travel overseas when required.

Responsibilities

• Manage CEO's calendar and internal/external meetings.
• Coordinate travel arrangements including flights and accommodations.
• Assist in office administration to ensure smooth operations.

Skills

Organizational skills

Communication

Discretion

Education

Preferably with experience in construction

Class 3 driving license

Job description

Executive Assistant / PA to CEO

• Working days: Monday - Friday
• Official Hours: 9am - 9pm (12 hours activation hours, 6pm - 9pm standby)
• In-Office hours: 9am-6pm
• Salary: $4000 + AWS + Performance Bonus
• Office Location: Bukit Batok Crescent

Requirements

• Prefer with some experience working in the construction industry
• Class 3 driving license
• Willing to travel overseas when required - with fully reimbursed travelling opportunities for work (USA, China, Malaysia, Indonesia, Europe)

Responsibilities:

Personal Assistance

• Manage the CEO's calendar, schedule meetings, and coordinate internal/external appointments and conference calls.
• Serve as the main point of contact between the CEO and stakeholders, maintaining professionalism and discretion at all times.
• Attend to personal errands and administrative tasks as required by the CEO
• Maintain confidentiality and demonstrate sound judgment in handling sensitive matters.
• Handle all travel arrangements, including flight bookings, hotel accommodations, visa applications, and transportation logistics.
• Prepare and compile documents, presentations, meeting materials, and reports; ensure the Director is well-prepared for all engagements.

Office Administration

• Support in enforcing and updating office policies, procedures, and administrative systems.
• Ensure smooth day-to-day operations of the office, including maintenance of office equipment and coordination with service vendors.
• Assist in planning and executing company events, meetings, and celebrations.

Industry-Specific Support (Construction)

• Liaise with project teams and site personnel on behalf of the CEO when required.
• Track construction project updates, deadlines, and key milestones to support the CEO's awareness and decision-making.
• Preferably have prior experience in the construction or related industries to understand industry terminology and workflows.

Ad Hoc Tasks & Strategic Support

• Take initiative to anticipate the CEO's needs and proactively resolve potential issues.
• Undertake special projects or assignments, including basic research, data consolidation, or cost-saving proposals related to office and operational efficiency.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279