Personal Assistant (Bugis)

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking a dedicated Personal Assistant to support two to three Directors. This role requires managing schedules, travel logistics, and office administration tasks while ensuring confidentiality and effective communication. Candidates should be detail-oriented and possess strong organizational skills with proficiency in Microsoft Office.

Qualifications

• 1-2 years of experience as a Personal Assistant or similar roles.
• Detail-oriented and responsible.
• Able to work independently in a fast-paced environment.

Responsibilities

• Manage calendar appointments, meetings, and travel arrangements.
• Act as primary contact for the Directors.
• Maintain high confidentiality with sensitive information.

Skills

Organisation

Planning

Time Management

Communication

Interpersonal Skills

Resourcefulness

Flexibility

Troubleshooting

Tools

Microsoft Office

Zoom

Microsoft Sharepoint

Hubspot

Job description

Job Scope:

This role reports to the two -three Directors, and their responsibilities entail providing them day-to-day essential support, which include but are not limited to:

• Manage calendar appointments, meetings, and events. This includes coordinating with other internal/external parties, ensuring there are no conflicts, and sending reminders.
• Make travel arrangements and put up travel claims.
• Act as primary point of contact between the Directors and internal/external parties, ie, handle phone calls, emails and correspondence
• Maintain high levels of confidentiality in handling sensitive personal and business information.
• Manage office administrative tasks, such as maintaining and organising electronic/physical files and records, maintaining Directors’ profile and photo, putting up claims such as transport, medical, entertainment, etc).
• Any other work-related administrative tasks as required.

Requirements:

- At least 1-2 years of proven experience as a Personal Assistant or similar administrative roles.

- Responsible and detail-oriented with strong organisation, planning and time management skills.

- Good communication and interpersonal skills.

- Able to work independently.

- Resourceful, flexible, able to prioritise, troubleshoot and stay focused in a fast-paced environment.

- Proficient in Microsoft Office, especially in Outlook, Word, Excel and PowerPoint.

- Comfortable in using various software tools (eg, Zoom, Microsoft Sharepoint, Hubspot).

Working Arrangement:

42 Hours/Week (office hours)

Monday to Friday (in alignment with their Directors' in-office workdays)

Mondays to Thursdays: 8.5 Hours, Fridays: 8 Hours

Duration: 1 Year (with option to extend)

Salary: $3000/Month

Location: Bugis (nearest MRT Station)

EA License No: 96C4864

Reg. No.: R24121728 EUNICE WOO JING QI