Personal Assistant, Asia

Pacific Life Re; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Pacific Life Re is seeking a proactive Personal Assistant to support the Asia Client Solutions Team. You will manage calendars, arrange meetings, book travel, and handle confidential information with discretion.

Responsibilities include coordinating Leadership meetings, drafting agendas, producing PowerPoint materials, and processing travel expenses. A collaborative, organised team player with strong communication is essential.

Qualifications

• Experience in Reinsurance/Insurance/Professional Services sector.
• Systematic and highly organised approach.
• Experience of all aspects of meeting organisation and logistics.
• Advanced skills in Microsoft Word, Outlook, PowerPoint and Teams.
• Excellent written and verbal communication skills.
• Minute-taking.
• Ability to manage competing demands and unstructured requests with short notice.
• A team player who collaborates to help the team succeed.

Responsibilities

• Assist Asia Client Solutions Team with calendar management and meeting gatekeeping.
• Assist with managing email inboxes where appropriate.
• Maintain professionalism and confidentiality.
• Coordinate Leadership and Executive team meeting scheduling.
• Arrange ad hoc travel and liaise with travel providers for Leaders and team.
• Record travel expenditure for reconciliation against invoices.
• Process expenses and manage budgets.
• Produce first drafts of PowerPoint presentations for Leadership meetings.
• Draft agendas, circulate pre-read materials, plan sessions ahead of meetings.
• Assist Senior Leaders with signing documentation.
• Handle ad-hoc requests including support for networks, committees and events.
• Provide administrative support for Marketing teams.

Skills

Diary management

Travel booking

Expense management

PowerPoint

Outlook

Microsoft Teams

Communication skills

Minute-taking

Tools

Microsoft Office

Job description

Support Client Solutions in Asia, across Pacific Life Re through the delivery of effective PA services.

The role will support some of our Client Solutions Team (team may change on occasion) and their teams and support the Personal Assistant, Asia where needed. The role will involve complex diary management, travel booking and managing expenses.

Key Responsibilities

PA Responsibilities

Assisting PL Re Asia Client Solutions Team with calendar management, including arranging meetings, dealing with conflicting commitments and acting as a gate keeper for meeting requests

Assisting with managing their email inboxes where appropriate

Maintain professionalism and strict confidentiality with all materials

Working with the Global PA team on Leadership and Executive team meeting scheduling as required

Assisting the team with ad hoc travel arrangements and liaising with travel providers, including flights and accommodation for Leaders and other team members if required

Recording travel expenditure for reconciling against invoices from the travel agent

Expense processing and budget management

Producing first drafts of PowerPoint Presentations for Leadership team meetings as required

Proactive approach in the run-up to meetings, e.g., drafting agendas, circulating pre-read materials, planning sessions for Leadership Teams and arranging committee meetings

Planning for Senior Leaders to sign documentation

Dealing with ad-hoc requests from the business including but not limited to support for internal Networks & Committees and events, administrative support for Marketing teams.

Experience

• Experience of working in Reinsurance / Insurance / Professional Services sector
• Systematic and highly organised approach
• Experience of all aspects of meeting organisation and logistics
• Advanced skills in Microsoft Word, Outlook, PowerPoint and Teams
• Excellent written and verbal communication skills
• Minute-taking
• Ability to manage competing demands and deal with non-standard and unstructured requests, at short notice
• A team player who works collaboratively and is willing to take on tasks to help the team succeed

Working For Pacific Life Re

Every person in our global team is valued for the unique qualities they bring to our business and we seek to build their expertise and support their individual ambitions at every step. Of course, we take our work seriously and we know our team can operate under great pressure. We work hard and thrive on achievement, but we also know how to have fun and relax too. We regularly host a range of team building days to strengthen our team's connection with each other and reflect on their successes.

Providing employees with a healthy work-life balance is very important to our culture. We have a wide range of employee benefits and we host regular social activities and well being initiatives. We are also committed to supporting our employee's involvement in their communities, by actively fundraising, hosting charity events and overseeing volunteering opportunities.

Leave

• 23 days of annual leave with option to buy/sell more days
• Adoption and fertility leave
• Generous enhanced parental leave
• Comprehensive private insurance coverage for employee and dependents
• Group Term Life Insurance coverage of 5x basic annual salary, Group Accelerated CI of 1x annual basic salary and Group Accidental Death & Dismemberment of 3x annual basic salary
• Optical & Dental benefits
• Additional flexi benefits
• Access to Employee Assistance Program
• Time off for volunteering
• Charitable matching of employee donations

You Can Be Who You Are

We are committed to a culture of diversity and inclusion that embraces the authenticity of all employees, partners and communities. We support all employees to thrive and achieve their fullest potential.

As part of our commitment to diversity and inclusion, we will provide reasonable adjustments during the recruitment process to ensure equal access to applicants with disabilities. Please contact us about your needs so that we can discuss these with you to make sure that suitable adjustments are made, where possible.

Pacific Life Re is a global reinsurance company dedicated to innovative, bespoke solutions in life, critical illness, and retirement products, supported by a 150-year heritage.

69 Pitts Bay Road, Bermuda, HM08, BM Tower Bridge House, St Katharine's Way, London, London E1W 1BA, GB 182 Cecil Street, #07-01/02 Frasers Tower, Singapore, Singapore 069547, SG 21F Nippon Life Marunouchi Building, 1-6-6 Marunouchi, Chiyoda-ku, Tokyo, Tokyo 100-0005, JP 8/F Tower 8, 7 Jongro 5-gil (Chungjin-dong), Jongro-gu, Seoul 03157, KR Level 46, Gateway Building, 1 Macquarie Place, Sydney, New South Wales 2000, AU 375 University Avenue, Suite 600, Toronto, Ontario M5G 2J5, CA