Personal Assistant, Asia

Pacific Life Re; Singapore; On-site; SGD 47,000 - 60,000; Full time

Benefits offered by this job

23 days annual leave

Adoption and fertility leave

Enhanced parental leave

Private insurance coverage

Group Term Life Insurance

Optical & Dental benefits

Flexi benefits

Employee Assistance Program

Volunteer time off

Charitable matching

Job summary

Pacific Life Re is seeking a Personal Assistant, Asia to support the Client Solutions team across Asia. The role involves complex diary management, travel planning, and expenses with a focus on confidentiality and professional conduct.

You will work with the Global PA team on Leadership and Executive meetings, draft presentations, and assist with ad hoc requests across networks and events. A collaborative team player attitude is essential.

Qualifications

• Experience in Reinsurance/Insurance or professional services.
• Systematic and highly organised approach to work.
• Experience of all aspects of meeting organisation and logistics.
• Advanced skills in Microsoft Word, Outlook, PowerPoint and Teams.
• Excellent written and verbal communication skills.
• Minute-taking experience.
• Ability to manage competing demands and handle unstructured requests on short notice.
• Team player who can support the team’s success.

Responsibilities

• Assisting Client Solutions Team with calendar management, including arranging meetings and gate-keeping requests.
• Assisting with managing email inboxes where appropriate.
• Maintain professionalism and strict confidentiality with all materials.
• Coordinate Leadership and Executive team meeting scheduling with Global PA team as required.
• Assist with ad hoc travel arrangements and liaise with travel providers for Leaders and team members.
• Record travel expenditure for reconciliation against invoices from the travel agent.
• Process expenses and manage budgets.
• Produce first drafts of PowerPoint presentations for Leadership team meetings.
• Draft agendas and circulate pre-read materials ahead of meetings.
• Plan for Senior Leaders to sign documentation; handle ad-hoc requests for internal networks, committees, and events.

Skills

Calendar management

Travel coordination

Meeting logistics

MS Office suite

Communication skills

Minute-taking

Tools

Word

Outlook

PowerPoint

Teams

Job description

The Role

Support Client Solutions in Asia, across Pacific Life Re through the delivery of effective PA services.

Job Title

Personal Assistant, Asia

Job Description

Support Client Solutions in Asia, across Pacific Life Re through the delivery of effective PA services.

The role will support some of our Client Solutions Team (team may change on occasion) and their teams and support the Personal Assistant, Asia where needed. The role will involve complex diary management, travel booking and managing expenses.

Key Responsibilities

PA Responsibilities

• Assisting PL Re Asia Client Solutions Team with calendar management, including arranging meetings, dealing with conflicting commitments and acting as a gate keeper for meeting requests
• Assisting with managing their email inboxes where appropriate
• Maintain professionalism and strict confidentiality with all materials
• Working with the Global PA team on Leadership and Executive team meeting scheduling as required
• Assisting the team with ad hoc travel arrangements and liaising with travel providers, including flights and accommodation for Leaders and other team members if required
• Recording travel expenditure for reconciling against invoices from the travel agent
• Expense processing and budget management
• Producing first drafts of PowerPoint Presentations for Leadership team meetings as required
• Proactive approach in the run-up to meetings, e.g., drafting agendas, circulating pre-read materials, planning sessions for Leadership Teams and arranging committee meetings
• Planning for Senior Leaders to sign documentation
• Dealing with ad-hoc requests from the business including but not limited to support for internal Networks & Committees and events, administrative support for Marketing teams.

Experience

• Experience of working in Reinsurance / Insurance / Professional Services sector
• Systematic and highly organised approach
• Experience of all aspects of meeting organisation and logistics
• Advanced skills in Microsoft Word, Outlook, PowerPoint and Teams
• Excellent written and verbal communication skills
• Minute-taking
• Ability to manage competing demands and deal with non-standard and unstructured requests, at short notice
• A team player who works collaboratively and is willing to take on tasks to help the team succeed

Working For Pacific Life Re

Every person in our global team is valued for the unique qualities they bring to our business and we seek to build their expertise and support their individual ambitions at every step. Of course, we take our work seriously and we know our team can operate under great pressure. We work hard and thrive on achievement, but we also know how to have fun and relax too. We regularly host a range of team building days to strengthen our team's connection with each other and reflect on their successes.

Providing employees with a healthy work-life balance is very important to our culture. We have a wide range of employee benefits and we host regular social activities and well being initiatives. We are also committed to supporting our employee's involvement in their communities, by actively fundraising, hosting charity events and overseeing volunteering opportunities.

Benefits

Leave

• 23 days of annual leave with option to buy/sell more days
• Adoption and fertility leave
• Generous enhanced parental leave

Healthcare

• Comprehensive private insurance coverage for employee and dependents
• Group Term Life Insurance coverage of 5x basic annual salary, Group Accelerated CI of 1x annual basic salary and Group Accidental Death & Dismemberment of 3x annual basic salary
• Optical & Dental benefits
• Additional flexi benefits

Wellness

• Access to Employee Assistance Program
• Time off for volunteering
• Charitable matching of employee donations

You Can Be Who You Are

We are committed to a culture of diversity and inclusion that embraces the authenticity of all employees, partners and communities. We support all employees to thrive and achieve their fullest potential.

As part of our commitment to diversity and inclusion, we will provide reasonable adjustments during the recruitment process to ensure equal access to applicants with disabilities. Please contact us about your needs so that we can discuss these with you to make sure that suitable adjustments are made, where possible.

Pacific Life Re Values