Personal Assistant and Senior Admin Assistant Executive

Ministry of Transport; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

The Ministry of Transport in Singapore is seeking a dynamic individual to provide administrative support, ensuring efficient management of daily tasks for the principal. Responsibilities include scheduling meetings, managing calendars, and organizing events.

Applicants should be Singapore citizens with relevant experience in administrative work. Strong communication and time-management skills are essential for success in this role.

Qualifications

• Singapore citizen or permanent resident.
• Experience in corporate support or administrative work in the public sector is preferred.
• Self-motivated and resourceful attitude.

Responsibilities

• Provide administrative support to ensure efficient management of tasks.
• Schedule meetings, events, and engagements.
• Manage calendars, emails, and phone calls.
• Make official work trip arrangements.
• Assist in organizing events for the department.
• Maintain records and filing systems.
• Take minutes of meetings.
• Manage budgets and expenditures.
• Perform any additional duties assigned.

Skills

Good written and spoken communication skills

Time-management skills

IT skills

Independent worker

Good initiative

Positive attitude

Team player

Education

Relevant working experience as a personal assistant or in administrative work

Job description

What the role is:

Singapore is internationally renowned for our transport infrastructure and for being a global aviation and maritime hub. At the Ministry of Transport (MOT), we spearhead developments in our air, land and sea transport sectors to advance Singapore’s economic competitiveness and Singaporeans’ quality of life. We seek dynamic, analytical and committed individuals to join our able MOT team in realising our vision of a global interconnected transport hub. If you share our vision and possess the qualities we seek, do join us!

What you will be working on:

Your main responsibilities will be to provide administrative support in ensuring efficient management of daily tasks and scheduling of engagements for your principal. The key responsibilities include:

• Scheduling of meetings, events and engagements
• Managing calendars, emails and phone calls
• Making official work trip arrangements
• Administrative support for the principal, and for the Division as assigned
• Assist in organising events and related support work for the department
• Maintaining records and filing systems
• Taking minutes of meetings
• Managing budgets and expenditure
• Any other duties assigned by your principal

What we are looking for:

You should be a Singapore citizen, preferably with some relevant working experience as a personal assistant and/or corporate support or administrative work in the public sector. You should possess good written and spoken communication skills, time‑management skills and some IT skills. You are expected to be an independent worker and have good initiative, a positive attitude, and be a good team player. You should also be a self‑motivated and resourceful individual.

About Ministry of Transport

The Mission of Ministry of Transport is to develop Singapore's land, sea and air transport sectors so as to enhance our economic competitiveness and quality of life in a knowledge‑based economy. MOT oversees the development and regulation of the following sectors:

• Civil Aviation and Air Transport
• Maritime and Ports
• Land Transport

Besides providing an efficient and cost‑effective transportation in Singapore, it also strives to make Singapore an international civil aviation and maritime centre for the region. The ministry sets the strategic and policy direction while operations and regulatory works are carried out by the statutory boards under its charge. There are four statutory boards which are established by Acts of Parliament: the Civil Aviation Authority of Singapore (CAAS), the Land Transport Authority (LTA), the Maritime and Port Authority of Singapore (MPA) and the Public Transport Council (PTC). The ministry also oversees the operation of the Transport Safety Investigation Bureau (TSIB).