Personal Assistant

World Scientific Publishing Co Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is seeking a dynamic Personal Assistant to support its COO. The successful candidate will manage schedules, coordinate communications, and handle various personal tasks to ensure the smooth operation of daily activities. This role requires strong organizational skills, discretion, and the ability to multitask effectively in a fast-paced environment.

Qualifications

• 2-3 years of experience as a personal assistant or in a similar role.
• Excellent communication, organizational, and time management skills.
• Flexibility and adaptability, tact and diplomacy.

Responsibilities

• Manage calendars, schedule appointments, and meetings.
• Handle correspondence including phone calls and emails.
• Organize and participate in regular meetings, prepare reports.

Skills

Communication

Organizational

Time Management

Flexibility

Resourcefulness

Education

Degree in any field

Tools

Microsoft Office

Job description

We are seeking a dynamic, highly organized, proactive Personal Assistant to support COO. The ideal candidate will be responsible for managing schedules, handling correspondence and performing various tasks to ensure smooth operation of daily activities.

Duties and Responsibilitiesincluding but not limited to:

1. Scheduling: Manage calendars, schedule appointments, meetings

2. Communication:Handle phone calls, emails, correspondence, document signing

3. Meetings:Organise, participate in regular meetings; compile and prepare necessary reports/presentation

4. Travels:Booking flights, transportation, and accommodation (including staff)

5. Conferences and Events: Maintain conferences listing and coordinate events

6. Managing Apartment: Main contact and to monitor occupancy for overseas colleagues

7. Personal tasks: Assist with personal errands and household management tasks

8. Discretion: Maintain confidentiality and handle sensitive information with discretion

Requirements:

· Degree in any field

· 2-3 years of experience as a personal assistant or in a similar role

· Excellent communication, organizational, and time management skills

· Proficiency in Microsoft Office

· Flexibility and adaptability

· Tact and diplomacy

· Resourceful, self-initiative and independent

· Ability to multitask

If you are a highly organized and efficient individual with excellent communication skills, please submit your application, including your resume and cover letter to [e-mail]