Personal Assistant

FIRELAKE CYBERSECURITY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading cybersecurity firm in Singapore is looking for a Personal Assistant to support multiple directors. The ideal candidate will manage schedules, coordinate logistics, and ensure efficient communication within the organization. This role requires strong organizational skills, discretion, and the ability to handle a fast-paced environment effectively.

Qualifications

• 5 – 8 years of PA experience supporting Director level and above.
• Proficiency in Microsoft Office.
• Excellent verbal & written communication skills.

Responsibilities

• Provide comprehensive administrative support to directors.
• Manage calendars, schedule meetings, and handle correspondence.
• Coordinate meetings, events, and travel arrangements.

Skills

Organizational skills

Communication

Problem-solving

Time management

Education

Diploma or Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Role Overview

The incumbent will be supporting up to three directors and is responsible for delivering high-level, confidential administrative and organizational support to multiple senior leaders simultaneously. This requires advanced multitasking, prioritization, and communication skills to ensure each director’s needs are met efficiently and effectively.

Core Responsibilities

• Provide comprehensive administrative and secretarial support to each director, including managing calendars, scheduling meetings, and handling correspondence.
• Organize and coordinate meetings, events, and travel arrangements for all assigned directors, ensuring no scheduling conflicts and that all logistics are handled seamlessly.
• Act as the first point of contact for internal and external stakeholders, screening communications and prioritizing issues for directors’ attention.
• Prepare and manage documentation, including agendas, reports, presentations, and minutes for meetings involving one or more directors.
• Support board sub-committees or other relevant committees as required, including managing administrative activities and ensuring effective communication.
• Liaise with staff, clients, and suppliers on behalf of the directors, ensuring clear and consistent communication
• Assist with project management and coordination as directed by the directors, which may include research, data collation, and follow-up on action items.
• Maintain confidentiality and exercise discretion in all matters relating to the directors and the organization.

Key Skills and Qualities

• Exceptional organizational and time management skills to balance competing priorities across multiple directors.
• Strong communication and interpersonal abilities, including diplomacy and professionalism.
• Proactive problem-solving and decision-making skills to anticipate directors’ needs and resolveissues independently.
• Ability to manage complex and busy diaries, often with overlapping commitments.
• High level of discretion, integrity, and confidentiality.
• Detail-oriented with strong organizational skills and teamwork
• Able to work independently and collaboratively as part of a dynamic team

Requirements

• 5 – 8 years of PA experience supporting Director level and above
• Min. diploma or bachelor’s degree in business administration
• Proficiency in Microsoft Office,
• Excellent verbal & written communication skills

Good to Have

• Experience in the financial advisory industry is a bonus
• Proficiency in any data visualization tool will be an added advantage