Personal Assistant

LIBERTE HR SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking a dedicated Personal Assistant to support senior leadership and ensure smooth office operations. This role includes responsibilities such as managing calendars, organizing meetings, and assisting with administrative tasks across HR and finance functions. Ideal candidates will have proven experience and excellent organizational skills to thrive in a fast-paced environment.

Qualifications

• Proven experience as a Personal Assistant or Office Manager.
• Ability to manage multiple priorities with discretion.
• Experience working in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to senior executives.
• Manage office operations including supplies, facilities, and vendor relationships.
• Anticipate the needs of the leadership team.

Skills

Organizational skills

Time management

Communication

Interpersonal abilities

Tools

Microsoft Office

Google Workspace

Job description

About the Role:

Our client is seeking a highly organized and proactive Personal Assistant to provide comprehensive support to senior leadership while ensuring smooth day-to-day operations of the office. This is a pivotal role that combines executive support, administrative management, and office coordination responsibilities.

Key Responsibilities:

• Provide high-level administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Act as the first point of contact between executives and internal/external stakeholders.
• Manage general office operations including supplies, facilities, and vendor relationships.
• Prepare reports, presentations, and correspondence with a high degree of professionalism and confidentiality.
• Support HR and finance functions with administrative tasks as needed.
• Organize internal events, team meetings, and offsite activities.
• Maintain efficient filing systems and ensure records are up-to-date.
• Anticipate the needs of the leadership team and proactively address them.

Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or Office Manager.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to manage multiple priorities with a high level of discretion and professionalism.
• Proficient in Microsoft Office and Google Workspace.
• Comfortable working in a fast-paced and dynamic environment.