Personal Assistant

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Who We Are: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences.

Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.

Personal Assistant

We are looking for a stellar Personal Assistant to support our C-level Executives based in Singapore. You will provide administrative support to the leadership by effectively and efficiently handling all administrative matters, allowing them to focus on driving the business. If you thrive in a fast-paced and collaborative environment with an exceptional team spirit, we look forward to hearing from you.

Responsibilities:

1. Manage the day-to-day calendar, organize meetings, and handle scheduling.
2. Provide travel support including Visa applications, flight reservations, and hotel bookings.
3. Coordinate appointments and assist in meeting preparations, including setting up conference calls across different time zones.
4. Prepare expense reports, audit travel schedules, and review monthly credit card statements.
5. Work closely with executives to keep them informed of commitments and follow up accordingly.
6. Draft acknowledgment letters, personal correspondence, and facilitate leadership tasks.
7. Support pitches and liaise across offices and with the APAC team.
8. Plan team events and create basic decks such as organizational charts and info compilations.
9. Perform any other ad-hoc tasks as assigned.

Qualifications:

• At least 8 years of experience assisting an executive-level team, preferably in an agency environment.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Highly organized, flexible, resilient, and able to handle stress and ambiguity.
• Strong problem-solving skills and a team-oriented attitude.
• Excellent communication skills in English, both verbal and written.

We support a hybrid work approach, with teams in the office an average of four days a week. Please discuss accommodations or flexibility needs during the interview process.

VML is an equal opportunity employer committed to a culture of respect, diversity, and inclusion.