Personal Assistant

GATEWAY SEARCH PTE LTD; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading company in Singapore is seeking a Personal Assistant to the President. This role provides high-level administrative support, managing the President’s calendar and ensuring effective communication across teams. The ideal candidate will have a Bachelor’s degree and proven experience supporting senior executives. Strong organizational and communication skills are essential. This position is critical for enabling the President to focus on strategic initiatives.

Qualifications

• Proven experience as an executive or personal assistant supporting senior management or C-level executives.
• High level of discretion and confidentiality is required.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage the President’s calendar and schedule appointments.
• Prepare and manage correspondence and confidential documents.
• Coordinate with internal teams and external stakeholders.

Skills

Excellent communication

Organizational skills

Interpersonal skills

Problem-solving

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Calendar management tools

Job description

Overview

Job Title: Personal Assistant to the President

Location: Central Region, Singapore

Reports to: President / CEO

Job Summary

The Personal Assistant to the President provides high-level administrative support, ensuring the President’s time and priorities are effectively managed. This role requires discretion, professionalism, and exceptional organizational skills to handle complex schedules, correspondence, and projects, enabling the President to focus on strategic initiatives.

Responsibilities

• Manage the President’s calendar, schedule meetings, appointments, and travel arrangements.
• Prepare, review, and manage correspondence, presentations, reports, and confidential documents.
• Coordinate and liaise with internal teams, executives, and external stakeholders on behalf of the President.
• Assist with the planning and execution of key events, board meetings, and executive sessions.
• Handle confidential and sensitive information with the utmost discretion.
• Conduct research, compile data, and provide summaries or briefing notes for decision-making.
• Monitor deadlines, track ongoing projects, and follow up on action items.
• Serve as a point of contact for internal and external inquiries directed to the President.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• Proven experience as an executive or personal assistant supporting senior management or C-level executives.
• Excellent communication, interpersonal, and organizational skills.
• High level of discretion and confidentiality.
• Strong problem-solving skills and ability to anticipate the needs of the President.
• Proficiency in MS Office Suite, calendar management tools, and document preparation.
• Ability to manage multiple priorities in a fast-paced environment.