Personal Assistant

Advisors Alliance Group, AIA FA; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading financial advisory firm is seeking a detail-oriented Personal Assistant to support a senior leader. This full-time, on-site role involves managing schedules, preparing documents, and coordinating team activities in a structured and supportive environment. The ideal candidate is organized, dependable, and thrives in a fast-paced setting, with opportunities for long-term growth.

Benefits

Competitive salary

5-day work week

Structured onboarding and mentorship

Supportive team environment

Qualifications

• 1–3 years of experience in administrative, secretarial, or coordination roles.
• Proficiency in Microsoft Office and Canva.
• Strong communication skills in English; bilingual in Mandarin is a bonus.

Responsibilities

• Manage calendars, prepare materials for appointments, handle team coordination.
• Coordinate internal team activities and support event planning.
• Liaise with clients and maintain documentation of sensitive materials.

Skills

Organisational skills

Communication

Time management

Integrity and discretion

Tools

Microsoft Office

Canva

Job description

About the role

We are looking for a detail-oriented, proactive, and trustworthy Personal Assistant to support a senior leader in the financial advisory sector. You will play a key role in managing calendars, preparing materials for appointments, handling team coordination, and keeping day-to-day operations running smoothly.

This is a full-time, on-site position located in Raffles Place, offering a structured environment with growth opportunities.

Key Responsibilities

• Prepare documents such as proposals, summaries, and slides for client appointments

• Maintain calendar, schedule meetings, and manage logistics across multiple stakeholders

• Coordinate internal team activities (e.g., training sessions, coaching schedules, tracking attendance and payments)

• Support event planning for team bonding or training initiatives

• Ensure proper filing and documentation of sensitive or confidential materials

• Assist with follow-ups, reminders, and task tracking

• Liaise with clients and partners when needed in a professional, tactful manner

What we're looking for

• 1–3 years of experience in administrative, secretarial, or coordination roles

• Strong proficiency in Microsoft Office (PowerPoint, Excel, Word) & Canva

• Excellent organisational skills and ability to manage time effectively

• High level of integrity and discretion in handling confidential information

• Strong communication skills in English; bilingual in Mandarin is a bonus to effectively communicate with Mandarin-speaking clients

• A calm, reliable team player who thrives in a fast-paced environment

What we offer

At Advisors Alliance Group, AIA FA, we are committed to providing a supportive and enriching work environment for our employees. In addition to a competitive salary, you will enjoy a range of benefits, including:

• Monthly salary: $2,800 – $3,200 (commensurate with experience)

• 5-day work week (Mon–Fri, 8am–5pm)

• Opportunity to grow into a long-term executive assistant role

• Structured onboarding and close mentorship

• Supportive and professional team environment

This role is ideal for someone who is dependable, structured, and takes pride in supporting leaders behind the scenes.

About us

Advisors Alliance Group, AIA FA' is a leading financial advisory firm dedicated to providing tailored solutions to help our clients achieve their financial goals. With a strong focus on ethics, integrity, and client-centric service, we have built a reputation for excellence in the industry. As a rapidly growing organisation, we are committed to investing in our people and fostering a dynamic, collaborative, and inclusive work culture.

If you are a driven and experienced Personal Assistant looking to join a thriving organisation, we encourage you to apply now.