Personal assistant

GOWELL TECHNOLOGY SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to the CEO. This role involves providing high-level administrative support, managing travel logistics, and coordinating community engagements. The ideal candidate will possess exceptional organizational skills, fluency in English and Mandarin, and a strong ability to handle confidential information with discretion. Join a dynamic team where your contributions will enhance the CEO's effectiveness and the company's professional image in the community. This is a fantastic opportunity to work in a multinational environment and make a significant impact.

Qualifications

• 5+ years of EA or office management experience in a multinational environment.
• Full professional fluency in English and Mandarin.

Responsibilities

• Provide high-level administrative support to the CEO.
• Manage travel logistics and community liaison activities.

Skills

Document Research & Management

Meeting Coordination

Travel & Itinerary Management

Visitor Reception & Hospitality

Community & Stakeholder Liaison

Personal & Health Assistance

Confidentiality & Compliance

Adaptability

Emotional Intelligence

Education

Bachelor's degree in Business, Finance, Management, or related field

Tools

MS Office

Mind-mapping tools

AI assistants (e.g. ChatGPT)

Job description

Position: Executive Assistant to the CEO
Location: Singapore

About the Role
You will provide high-level administrative, logistical and personal support to the CEO, ensuring seamless execution of corporate and community engagements, strict confidentiality and alignment with Singapore’s business and regulatory standards.

Key Responsibilities

• Document Research & Management:
  Use AI tools and MS Office to source, summarise and prepare English & Chinese reports, presentations and correspondence.
  Coordinate translations and maintain a secure digital/hard-copy filing system.
• Meeting Coordination & Follow-Up:
  Schedule and organise internal/external meetings, draft agendas, take minutes and track action items to completion.
• Travel & Itinerary Management:
  Plan end-to-end travel (flights, visas, accommodation, transport) for the CEO and accompanying delegates under ICA regulations.
  Prepare detailed itineraries and contingency plans for last-minute changes.
• Visitor Reception & Hospitality:
  Manage HQ visitor logistics—briefing packs, meeting rooms, site tours and corporate events—to enhance the company’s professional image.
• Community & Stakeholder Liaison:
  Cultivate relationships with Singapore’s Chinese community associations, chambers of commerce and stakeholder groups.
  Coordinate the CEO’s participation in networking, CSR and public-relations events.
• Personal & Health Assistance:
  Oversee the CEO’s personal logistics (wardrobe, meals, residence, transport).
  Liaise with medical advisors for routine health checks, prescriptions and emergency planning.
• Confidentiality & Compliance:
  Handle all executive information with discretion, adhering to company data-protection and IRAS guidelines.
  Maintain clear records of business and personal expenses for finance processing.
• Ad Hoc Support:
  Execute special projects and other tasks as assigned, demonstrating flexibility and a proactive mindset.

Requirements

• Bachelor’s degree or above in Business, Finance, Management, Public Relations or related field.
• At least 5 years’ EA or office-management experience in a multinational environment.
• Full professional fluency in English and Mandarin to handle international investors and professionals.
• Highly proficient with MS Office, mind-mapping tools and AI assistants (e.g. ChatGPT).
• Exceptional adaptability, learning agility and stakeholder-management skills.
• Strong emotional intelligence, integrity and cultural sensitivity.
• Tech-savvy with an aptitude for scientific/engineering concepts.

Travel Requirements

• Must be willing and able to travel internationally at short notice—including weekends and public holidays—to accompany the CEO.
• Comfortable handling visa applications, in-market logistics and contingency planning for multi-region itineraries.