Personal Assistant

HANSING RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking a highly capable Personal Assistant to provide comprehensive support in managing business operations and coordinating stakeholders. The ideal candidate should possess strong organizational, multitasking, and communication skills, along with proven experience in a similar role. Proficiency in Microsoft Office Suite and discretion in handling sensitive tasks are essential for this fast-paced environment.

Qualifications

• Proven experience in a similar role is required.
• Exceptional documentation skills with attention to detail.
• Strong organizational capabilities are essential.

Responsibilities

• Manage calendars and schedule meetings.
• Handle correspondence and professional communications.
• Oversee day-to-day business operations.

Skills

Proven experience as a Personal Assistant

Excellent communication skills

Organizational abilities

Attention to detail

Multitasking abilities

Tools

Microsoft Office Suite

Project management tools

CRM/contact management systems

Job description

Overview

We are looking for a highly capable and versatile Personal Assistant, who is not only efficient in providing personal and administrative support but also skilled in managing business operations, coordinating stakeholders. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment.

Responsibilities

• Manage calendars, schedule meetings, and organize travel and logistics.
• Handle correspondence, emails, and professional communications with accuracy.
• Maintain and update contact lists, ensuring accuracy and strong stakeholder engagement.
• Support in personal tasks and errands while maintaining discretion.
• Oversee day-to-day business operations and workflows with efficiency.
• Prepare, review, and maintain detailed reports, presentations, contracts, and other business documents.
• Track goals, projects, and deliverables, ensuring timelines and standards are met.
• Liaise with clients, partners, and internal teams to coordinate business activities.
• Identify opportunities for process improvements and propose practical solutions.
• Support business development initiatives through documentation, records, and follow-up systems.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, Business Manager, or similar role.
• Exceptional documentation skills with a sharp eye for detail and accuracy.
• Strong organizational and multitasking abilities.
• Excellent communication, negotiation, and interpersonal skills.
• Business acumen with experience in operations, administration, or project management.
• Proficiency in Microsoft Office Suite, project management tools, and CRM/contact management systems.
• Ability to work independently, anticipate needs, and exercise sound judgment.
• High level of confidentiality, discretion, and professionalism.