Personal Assistant

WGT Events & HR Group; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A growing event management company in Singapore is seeking an experienced Administrative Coordinator to oversee calendar, travel, and expense management. The ideal candidate will have at least 3 years of relevant experience, strong organizational and interpersonal skills, and the ability to work independently. Responsibilities include managing executive schedules, coordinating travel, and supporting overall office efficiency. This role requires a meticulous, resourceful individual able to thrive in a dynamic environment and willing to travel overseas as necessary.

Qualifications

• Minimum 3 years of relevant experiences.
• Demonstrated ability to handle multiple tasks efficiently.
• A team player who demonstrates good interpersonal skills.
• Caring and resourceful.
• Organized, meticulous and responsible.
• Display a high level of initiative with ability to work independently.
• Able to travel overseas.

Responsibilities

• Efficiently coordinate and manage executive calendars, including scheduling appointments and meetings.
• Plan and coordinate travel arrangements, liaising with the admin department.
• Monitor and reconcile expense reports, maintaining accuracy and compliance.
• Screen and manage phone calls and other correspondence.
• Contribute to overall office efficiency, occasionally standing in for receptionist duties.

Skills

Calendar Management

Travel Management

Expense Management

Communication

Organizational Skills

Interpersonal Skills

Job description

• Calendar Management:Efficiently coordinate and manage executive calendars, including scheduling appointments and meetings.
• Travel Management:Plan and coordinate travel arrangements. Liaising travel arrangements with admin department, including booking flights, hotels, and transportation. Prepare travel itineraries and ensure all necessary arrangements are in place. Organize and maintain receipts, records, and documentation for company claim.
• Expense Management:Monitor and reconcile expense reports, maintaining accuracy and compliance with company policies.
• Communication:Screen and manage phone calls, and other correspondence.
• General Office Support:Contribute to overall office efficiency, occasionally standing in for receptionist duties when needed.

Requirements:

• Minimum 3 years of relevant experiences
• Demonstrated ability to handle multiple tasks efficiently
• A team player who demonstrates good interpersonal skills
• Caring and resourceful
• Organized, meticulous and responsible.
• Display a high level of initiative with ability to work independently.
• Able to travel overseas

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