Personal assistant

GOWELL TECHNOLOGY SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading company in Singapore is seeking an Executive Assistant to the CEO who will provide comprehensive administrative support and ensure effective communication and execution of tasks. The role requires high proficiency in English and Mandarin, strong organizational skills, and the ability to manage confidential information effectively.

Qualifications

• 5+ years of EA or office-management experience in a multinational environment.
• Tech-savvy with aptitude for scientific/engineering concepts.

Responsibilities

• Provide high-level administrative, logistical, and personal support to the CEO.
• Manage HQ visitor logistics and enhance the company’s professional image.

Skills

Fluency in English

Fluency in Mandarin

MS Office Proficiency

Adaptability

Emotional Intelligence

Cultural Sensitivity

Education

Bachelor’s degree or above in Business, Finance, Management, Public Relations or related field

Tools

AI Assistants

Mind-Mapping Tools

Job description

Position: Executive Assistant to the CEO
Location: Singapore

About the Role
You will provide high-level administrative, logistical and personal support to the CEO, ensuring seamless execution of corporate and community engagements, strict confidentiality and alignment with Singapore’s business and regulatory standards.

Key Responsibilities

• Document Research & Management:
  Use AI tools and MS Office to source, summarise and prepare English & Chinese reports, presentations and correspondence.
  Coordinate translations and maintain a secure digital/hard-copy filing system.
• Meeting Coordination & Follow-Up:
  Schedule and organise internal/external meetings, draft agendas, take minutes and track action items to completion.
• Travel & Itinerary Management:
  Plan end-to-end travel (flights, visas, accommodation, transport) for the CEO and accompanying delegates under ICA regulations.
  Prepare detailed itineraries and contingency plans for last-minute changes.
• Visitor Reception & Hospitality:
  Manage HQ visitor logistics—briefing packs, meeting rooms, site tours and corporate events—to enhance the company’s professional image.
• Community & Stakeholder Liaison:
  Cultivate relationships with Singapore’s Chinese community associations, chambers of commerce and stakeholder groups.
  Coordinate the CEO’s participation in networking, CSR and public-relations events.
• Personal & Health Assistance:
  Oversee the CEO’s personal logistics (wardrobe, meals, residence, transport).
  Liaise with medical advisors for routine health checks, prescriptions and emergency planning.
• Confidentiality & Compliance:
  Handle all executive information with discretion, adhering to company data-protection and IRAS guidelines.
  Maintain clear records of business and personal expenses for finance processing.
• Ad Hoc Support:
  Execute special projects and other tasks as assigned, demonstrating flexibility and a proactive mindset.

Requirements

• Bachelor’s degree or above in Business, Finance, Management, Public Relations or related field.
• At least 5 years’ EA or office-management experience in a multinational environment.
• Full professional fluency in English and Mandarin to handle international investors and professionals.
• Highly proficient with MS Office, mind-mapping tools and AI assistants (e.g. ChatGPT).
• Exceptional adaptability, learning agility and stakeholder-management skills.
• Strong emotional intelligence, integrity and cultural sensitivity.
• Tech-savvy with an aptitude for scientific/engineering concepts.

Travel Requirements

• Must be willing and able to travel internationally at short notice—including weekends and public holidays—to accompany the CEO.
• Comfortable handling visa applications, in-market logistics and contingency planning for multi-region itineraries.