Personal Assistant

KOUFU PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading hospitality company in Singapore is seeking a Personal Assistant to support senior management with administrative tasks. The ideal candidate will have at least 3 years of experience providing support at the C-suite level, excellent communication skills, and proficiency in both English and Mandarin. Responsibilities include managing correspondence, scheduling meetings, and maintaining confidentiality in sensitive information.

Qualifications

• Minimum of 3 years experience as a Personal Assistant to C-suite level.
• Proven ability to manage sensitive information with discretion.
• Ability to multitask and prioritize workload effectively.

Responsibilities

• Maintain senior management contact database and emails.
• Schedule meetings and manage diary for senior management.
• Act as a point of contact among staff and external associates.

Skills

Verbal and written communication skills

Bilingual in English and Mandarin

Organizational skills

Time management skills

Problem-solving skills

Education

Diploma/Degree in Business Administration

Tools

MS Office

Job description

DUTIES AND RESPONSIBILITIES:

• Maintain senior management contact database and emails
• Screen and direct phone calls and emails for senior management, and distribute correspondence appropriately when required.
• Reading emails, letters, and texts, and replying accordingly as per instructed by senior management
• Act as a point of contact among staff and external associates such as clients, business partners, vendors and etc.
• Manage diary and schedule meetings and appointments by planning and scheduling internal and external meetings based on past trends and new requirements.
• Involve in senior management meetings for taking dictation and minutes.
• Make sure meeting material is in accordance before meetings by corresponding with and following up with appropriate parties
• Direct management of the senior management driver schedule such as leave planning and etc.
• Act as the point of contact and administrator for travel-related arrangements such as booking of flights, transport, hotel and entertainment. Ensure booking is in accordance with company policy.
• Maintain sensitive and confidential written and oral information
• Devise and maintain office filing system and other methods of data management
• Handling certain budgets and accounts
• Carrying out specific projects or tasks as instructed by the senior management

JOB REQUIREMENTS:

• Minimum Diploma/Degree in Business Administration or equivalent work experience.
• Proven work experience as a Personal Assistant with a minimum of 3 years’ experience in providing secretarial and administrative support to the C-suite level.
• Excellent verbal and written communications skills
• Must be bilingual in English and Mandarin, ability to translate documents and communicate with English and Mandarin-speaking stakeholders
• PC literate with knowledge of MS Office proficiency
• Outstanding organizational and time management skills
• Decisive and committed, able to work under pressure
• Ability to multitask and prioritize daily workload
• Discretion and confidentiality
• Meticulous and has problem-solving skills to deliver results and meet KPIs.
• Working experience in Food & Beverage will be advantage