Personal Assistant

CoinUp.io; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A cryptocurrency firm in Singapore is seeking an Executive Support professional to manage the CEO's calendar, prepare communications, and coordinate across departments. Candidates should have a degree in Finance or a related field, at least 3 years of experience, and fluency in Mandarin. This role offers a dynamic work environment within the fast-paced crypto industry.

Qualifications

• 3+ years of experience as an executive assistant or similar role in crypto or finance.
• Strong proficiency in English, both written and verbal.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage the CEO's calendar and meetings.
• Prepare and review communications on CEO's behalf.
• Facilitate collaboration across departments for projects.

Skills

Calendar management

Communication skills

Analytical abilities

Fluency in Mandarin

Education

Bachelor’s degree in Finance, Business, Economics, or related field

MBA or advanced degree

Tools

Microsoft Office Suite

Job description

Executive Support -

• Manage the CEO’s calendar, including scheduling of meetings, travel arrangements, and prioritization of tasks.
• Prepare, proofread, and review communications (emails, reports, presentations) on behalf of the CEO.
• Serve as the primary point of contact for external stakeholders (investors, partners, regulators) and internal teams.

Strategic Coordination

• Attend and document key leadership meetings; track and ensure follow-up on action items.
• Assist with business planning, market research, and competitive analysis to inform strategic decisions.
• Facilitate collaboration across departments (Tech, Compliance, Marketing) to execute high-priority initiatives.

Industry-Specific Duties

• Monitor and synthesize updates on crypto regulations, global market trends, and emerging opportunities for the CEO.
• Provide support with compliance activities, including licensing and AML/KYC documentation.

Administrative and Miscellaneous Tasks

• Handle confidential information with utmost discretion and professionalism.
• Address ad-hoc requests and manage time-sensitive tasks as required.
• Translate documents and communications and liaise with Mandarin-speaking stakeholders as necessary.

Qualifications and Skills:

• Bachelor’s degree in Finance, Business, Economics, or a related field; MBA or an advanced degree is a plus.
• At least 3 years of relevant experience as an executive assistant, strategic analyst, or project manager within crypto, fintech, or traditional finance.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint) and excellent English communication skills (written and verbal).
• Fluency in Mandarin (spoken and written) is required to communicate effectively with key stakeholders and handle translations.

Core Competencies:

In-depth understanding of blockchain technologies, digital assets, and cryptocurrency exchange (CEX) operations, including trading, liquidity, and security.

Strong analytical, multitasking, and problem-solving abilities, with high attention to detail.

Professional demeanor and adaptability to work in a fast-paced, 24/7 crypto industry. The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.