Personal Assistant

About the role
We are seeking an exceptional Personal Assistant to provide high-level administrative support to our busy senior management team. This full-time role offers the opportunity to work closely with our executive leadership, providing a crucial link between them and the wider organisation. You will act as a gatekeeper and confidante, managing schedules, handling communications, organizing meetings, and assisting with various tasks to ensure efficiency and productivity.

What you'll be doing

Calendar and Schedule Management

• Manage the managing director's calendar, schedule appointments, and coordinate meetings and events.
• Prioritize and arrange meetings, ensuring optimal use of time and considering deadlines and priorities.

Communication and Correspondence

• Screen and manage incoming calls, emails, and messages, providing appropriate responses or directing them to the relevant parties.
• Draft and prepare emails, letters, reports, and other correspondence on behalf of the executive.

Travel Arrangements

• Organize travel arrangements, including booking flights, accommodations, ground transportation, and necessary travel documentation.
• Ensure that all travel plans align with the MD/ manager's schedule and preferences.

Meeting Support

• Prepare meeting agendas, materials, and presentations.
• Attend meetings, take minutes, and follow up on action items.

Information Management

• Maintain confidential files and records, ensuring documents are organized and easily accessible.
• Conduct research and compile data as needed for various projects.

Office Management

• Assist with office logistics, including ordering supplies and equipment maintenance.
• Ensure the office is conducive to productivity.

Event Planning

• Assist in planning and coordinating company events, conferences, and off-site meetings.

Miscellaneous Tasks

• Handle personal errands and tasks as required by the MD/Manager/ executive.

What we're looking for

• Proven experience as a Personal Assistant or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Proficiency in using office software and tools, including MS Office Suite and calendar management applications.
• Discretion and the ability to handle confidential information with professionalism.
• Adaptability and the ability to multitask in a fast-paced environment.
• Attention to detail and a proactive approach to problem-solving.
• Professional and friendly demeanor, with excellent interpersonal skills.

What we offer
We are committed to creating a supportive and inclusive work environment that empowers our employees to thrive. In addition to a competitive salary, we offer a range of benefits, including:

• Generous annual leave
• Opportunities for professional development and career advancement
• Team-building events and social activities to foster a strong company culture

Notes: This position involves multiple workplace locations in Singapore.