Personal Assistant

PAVILLON HOLDINGS LTD.; Serangoon Garden Circus; On-site; SGD 40,000 - 60,000; Full time

Job summary

A family office firm in Singapore is seeking a Secretary to provide comprehensive administrative support to the Director. Responsibilities include managing schedules, handling correspondence, and assisting with financial matters. The ideal candidate should be well-versed in MS Office, possess strong communication skills in English and Chinese, and have at least 3 years of experience supporting senior management.

Qualifications

• Minimum 3 years of secretarial/administrative support experience to Senior Management.
• Good communication and writing skills in English and Chinese.
• Ability to read Profit and Loss Statements.

Responsibilities

• Provide secretarial and administrative support to the Director.
• Manage, organize, and maintain the Director’s schedule.
• Handle all travel arrangements and expenses claims for the Director.

Skills

MS Office

Bilingual in English and Chinese

Organizational skills

Education

Diploma in Business Administration or Private Secretarial Certificate

Job description

Key Responsibilities:

• Provide secretarial and administrative support to the Director.
• Liaise with lawyers or legal advisors, monitoring and provide updates to the Director pertaining to matters relating to his Family Office.
• Manage, organize and maintain the Director’s schedule.
• Act as first point of contact between Director and internal or external stakeholders.
• Manage all correspondence on behalf of the Director.
• Translation of English documents to Chinese if required.
• Handle all travel arrangements and expenses claims for the Director.
• Handle Corporate Matters including CPF Submissions, Corppass, Company Taxes and Director’s Personal Taxes.
• Assist to analyse and comprehend financial statements and related financial matters.
• Organize and coordinate meetings, prepare agendas and take minutes.
• Maintain a high level of discretion and confidentiality regarding family matters and sensitive information.
• High level of discretion due to the sensitive nature of managing a family’s wealth and personal affairs.
• Undertake any other ad-hoc tasks and responsibilities assigned.

Requirements:

• Minimum Diploma in Business Administration or Private Secretarial Certificate.
• Minimum 3 years of secretarial/administrative support experience to Senior Management.
• Well versed in MS Office.
• Good communications and writing skills for both English and Chinese as there is a need to communicate with customers, business partners and associates.
• Highly organized, mature, meticulous with a great attention to details.
• Able to work independently.
• Able to read Profit and Loss Statements.
• With basic Financial / Accounting background will be an added advantage.