Personal Assistant

VOLT AUTO PTE. LTD.; Serangoon Garden Circus; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the electric vehicle sector seeks a Personal Assistant to provide high-level administrative support. The role involves calendar management, meeting coordination, and communication handling to help the Head of HR & Admin achieve organizational goals. Ideal candidates should be proactive, organized, and possess significant experience in similar roles.

Qualifications

• Minimum 3 years of experience as a Personal Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite.
• Valid class 3/3A driving license required.

Responsibilities

• Coordinate and manage calendar, including scheduling meetings and appointments.
• Act as the primary point of contact between the Head of HR & Admin and stakeholders.
• Organize complex travel itineraries efficiently.

Skills

Organizational skills

Time-management

Written communication

Verbal communication

Proficiency in Microsoft Office

Professionalism

Education

Diploma or Bachelor’s degree

Job description

Company Overview:

Volt Auto emerges as Singapore's exclusive authorised dealer, focusing on distributing, retailing and offering after-sales services for the newest Electric Vehicles available in the market.

As a fresh face in the industry, we take pride in being one of the few authorised dealerships in Singapore, dedicated to providing exceptional service and quality vehicles to our customers.

Position Overview:

Reporting to the Head of Human Resource & Administration, the Personal Assistant (PA) will provide high-level administrative support, ensuring the efficient operation of the executive’s office. The role involves managing schedules, coordinating meetings and events, handling correspondence, and performing a range of executive tasks to support the Head of HR & Admin in achieving organizational goals.

Responsibilities:

1. Calendar Management:
   -Coordinate and manage calendar, including scheduling meetings, appointments, and travel.
   - Prioritize and organize daily activities, ensuring efficient use of time.
2. Communication:
   -Act as the primary point of contact between the Head of HR & Admin and internal/external stakeholders.
   - Handle and screen phone calls, emails, and correspondence, ensuring prompt and appropriate responses.
3. Meeting Coordination:
   -Arrange and prepare materials for meetings, including agendas, presentations, and reports.
   - Take minutes during meetings and follow up on action items as required.
4. Travel Arrangements:
   -Organize complex travel itineraries, including flights, accommodation, and transportation.
   - Ensure all travel-related documentation and arrangements are completed efficiently.
5. Administrative Support:
   -Prepare and proofread documents, reports, and presentations.
   - Manage and maintain filing systems, both electronic and paper-based.
6. Confidentiality:
   -Handle sensitive information with discretion and confidentiality.
   - Ensure that all data and records are managed in compliance with company policies.
   - Any ad-hoc duties as assigned.

Requirements:

• Education: Minimum Diploma or Bachelor’s degree or equivalent experience.
• Experience: Minimum 3 years of experience as a Personal Assistant or in a similar administrative role, preferably supporting senior executives.
• Skills:
  - Exceptional organizational and time-management abilities.
  - Strong written and verbal communication skills.
  - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  - Ability to handle multiple tasks and prioritize effectively.
  - High level of professionalism and discretion.
  - Possess a valid class 3/3A driving license.
• Attributes:
  -Proactive and self-motivated with a problem-solving mindset.
  - Ability to work under pressure and meet tight deadlines.
  - Strong attention to detail and accuracy.