Perm HR Executive / Assistant Executive ( Buona Vista)

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A human resources company in Singapore is looking for an HR Administrative Assistant to assist with job postings, schedule interviews, and manage employee records. The ideal candidate must hold a Bachelor’s degree in Human Resource Management or a related field, showing excellent communication and problem-solving abilities. The role requires a proactive team player who can handle sensitive information discreetly. Responsibilities also include coordinating new hire orientations and ensuring compliance with data protection regulations.

Qualifications

• Degree in HR Management, Business Administration, or related field required.
• Must have excellent communication and interpersonal skills.
• Strong proficiency in analytical thinking and problem-solving required.

Responsibilities

• Assist in job posting and advertising on platforms.
• Schedule interviews and handle candidate communications.
• Maintain accurate employee records and comply with data protection regulations.

Skills

Excellent communication skills

Interpersonal skills

Analytical thinking

Problem-solving

Time management

Adaptability

Attention to detail

Education

Bachelor’s degree in Human Resource Management

Job description

Job Description & Requirements

• Assist with job posting and advertising on various platforms
• Schedule interviews and communicate with candidates regarding interview logistics.
• Administer pre-interview assessment.
• Address candidates queries and send rejection emails.
• Collate employee paperwork, including employee contracts, forms and other relevant documents prior to data inception.
• Complete data inception process for new employees in the SF system.
• Coordinate new hire orientation sessions and assist the HRBP with the onboarding process
• Apply work passes (where necessary) Update the Staff Movement Excel Spreadsheet (co-own with IT Helpdesk)
• Maintain accurate and up-to-date employee records, both physical and digital.
• Ensure compliance with data protection regulations and confidentiality protocols for both physical/digital files.
• Housekeeping of shared files between HQP and BPS
• Process employee separation paperwork, including sending out of the E-Acknowledgement of Resignation and updating records in the SF system
• Ensure smooth offboarding procedure (e.g. DLP email to IT Helpdesk to trigger report and send report to RO, recovery / adjustment of leave consumed.)
• Ensure cessation of staff benefits (Grab, myMHC, EHS).
• Cancel work passes (where necessary).
• Update the Staff Movement excel spreadsheet (co-own with IT Helpdesk)

Requirements

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• Excellent communication, interpersonal, and influencing skills.
• Strong proficiency in analytical thinking, problem-solving, and decision-making.
• Capacity to think innovatively and outside conventional boundaries.
• Strong organisational and time management skills, adept at multitasking and prioritisation.
• Strong adaptability to change and openness to new technologies and processes.
• Proactive and resourceful team player with meticulous attention to detail.
• Ability to handle sensitive and confidential information discreetly.
• Mature temperament, demonstrates initiative, independence, and a robust sense of responsibility.

For interested candidate, please email your resumes to [e-mail]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599