Perm Healthcare Operations Executive (Training is provided)#HZT

Recruit Express Pte Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company seeks a Healthcare Operations Executive to provide administrative support to the clinical operations team. The position requires strong organizational and communication skills alongside proficiency in Microsoft Office tools. The role includes onboarding new staff, managing departmental assets, and assisting with budgeting and scheduling. Ideal candidates will have a degree in a relevant field and be able to thrive in a fast-paced environment.

Qualifications

• Degree in any relevant field is required.
• Strong analytical, communication, written and presentation skills.
• Ability to work independently and in teams is essential.

Responsibilities

• Provide full spectrum administrative and secretarial support.
• Manage onboarding for new staff and maintain inventory of department assets.
• Assist with tracking of department expenditures and organize meetings.

Skills

Analytical skills

Communication skills

Attention to detail

Organizational skills

Problem-solving

Education

Degree in any relevant field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Perm Healthcare Operations Executive (Training is provided)#HZT

• Provide full spectrum administrative and secretarial support to the clinical operations head and team including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.
• Onboarding New Staff: Welcome new employees to clinical operations. Liase with program office to schedule onboarding sessions to review company policies, benefits, systems training, and set up work spaces. Ensure new hires complete necessary paperwork and have access to required tools and accounts.
• Managing Assets: Maintain inventory of department assets including office supplies, electronics, furniture, and equipment. Process orders, track shipments, and coordinate installation and maintenance. Manage check-in/check-out procedures.
• Budgeting: Assist with tracking of department expenditures and process invoices.
• Calendar Management: Maintain department calendars if any, schedules, and shared resources. Schedule conference rooms and AV equipment.
• Organize and coordinate meetings, workshops and events related to hospital planning, with internal and external stakeholders to facilitate the smooth progression of planning activities. Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Any other tasks as assigned.

Job Requirements:

• Degree in any relevant field
• Proficiency in Microsoft Word, Excel, and Powerpoint
• Possess strong analytical, communication, written and presentation skills
• Ability to work independently and in a team and across teams with minimal supervision
• Attention to detail, ability to prioritize workload, be well organized and multi-task in a smart and timely fashion
• Ability to work in a fast paced and dynamic work environment
• Agile, self-motivated, independent and problem solver

Perm Healthcare Operations Executive (Training is provided)#HZT

Singapore | Posted: Jun 19, 2025

• Provide full spectrum administrative and secretarial support to the clinical operations head and team including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.
• Onboarding New Staff: Welcome new employees to clinical operations. Liase with program office to schedule onboarding sessions to review company policies, benefits, systems training, and set up work spaces. Ensure new hires complete necessary paperwork and have access to required tools and accounts.
• Managing Assets: Maintain inventory of department assets including office supplies, electronics, furniture, and equipment. Process orders, track shipments, and coordinate installation and maintenance. Manage check-in/check-out procedures.
• Budgeting: Assist with tracking of department expenditures and process invoices.
• Calendar Management: Maintain department calendars if any, schedules, and shared resources. Schedule conference rooms and AV equipment.
• Organize and coordinate meetings, workshops and events related to hospital planning, with internal and external stakeholders to facilitate the smooth progression of planning activities. Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Any other tasks as assigned.

Job Requirements:

• Degree in any relevant field
• Proficiency in Microsoft Word, Excel, and Powerpoint
• Possess strong analytical, communication, written and presentation skills
• Ability to work independently and in a team and across teams with minimal supervision
• Attention to detail, ability to prioritize workload, be well organized and multi-task in a smart and timely fashion
• Ability to work in a fast paced and dynamic work environment
• Agile, self-motivated, independent and problem solver

Interested candidate, kindly send a copy of your resume to: [e-mail]

Jessica Fong Zhi Tong [R1879124]

Recruit Express Pte Ltd

EA Licence No: 99C4599