People Operations Coordinator

Paperclip Design; Singapore; Remote; SGD 20,000 - 60,000; Full time

Job summary

A creative design company in Singapore is seeking a People Ops Coordinator for a remote position. This role involves organizing hiring processes, managing onboarding, and maintaining employee information. The ideal candidate will have at least 1 year of experience in People Ops, effective communication skills, and a strong sense of organization. Join a supportive team that values flexibility, innovation, and personal growth, with potential for a 4-day work week.

Benefits

Flexible work schedule

Opportunity for a 4-day work week

Supportive team environment

Qualifications

• At least 1 year of experience in a People Ops role.
• Ability to manage multiple responsibilities effectively.
• A passion for creating an engaging onboarding experience.

Responsibilities

• Ensure organized hiring flow and assist with scheduling.
• Maintain employee information and documentation.
• Enhance overall employee experience through team dynamics.

Skills

Effective communication

Organization

Proficiency in Google Sheets

Familiarity with Notion

Team dynamics understanding

Tools

Notion

Google Workspace

Discord

Typeform

Job description

As a People Ops Coordinator in this remote role, you will play a crucial part in maintaining smooth and efficient people processes within the organization. You will be a blend of a People Ops specialist, team cheerleader, and an organized chaos wrangler. Your primary responsibilities will revolve around ensuring that our hiring flow remains organized, assisting with scheduling, and providing support to hiring managers in a way that keeps them sane.Furthermore, you will be instrumental in creating a warm and welcoming onboarding experience for new hires, which includes managing forms, documents, welcome kits, and checklists. You will act as the go-to person for all things people-related, such as birthdays, buddy calls, leave tracking, and general assistance with various inquiries and tasks.In addition, you will be responsible for maintaining and updating employee information, contracts, and files to ensure everything remains organized and easily accessible. You will also contribute to building internal resources like FAQs, templates, feedback forms, culture documents, and onboarding kits. Your involvement in enhancing the overall employee experience through team dynamics, performance check-ins, and celebrating milestones like birthdays and anniversaries will be crucial.Proficiency in utilizing tools such as Notion, Typeform, Discord, Google Sheets, or suggesting better alternatives is essential for this role. Your ability to juggle multiple responsibilities, generate innovative ideas, and see them through execution is highly valued.To excel in this position, you should have at least 1 year of experience in a People Ops role and demonstrate a balance between appreciating structure and embracing chaos. Effective communication skills, both in creating clear documentation and delivering kind messages via Slack, will be key. Documenting your thoughts and being open to asking questions, regardless of how trivial they may seem, are qualities that we admire. Being highly organized, finding satisfaction in completing checklists, and prioritizing meaningful and enjoyable work experiences are traits we are looking for in the ideal candidate.Moreover, familiarity with tools like Notion, Google Workspace, and Discord is preferred. Additional points will be awarded if you have previous experience in a startup or creative team environment, possess a love for using memes or emojis for communication, exhibit curiosity and kindness, and showcase a unique personality that appreciates art, design, and psychology.In return, you can expect ownership, flexibility, and opportunities to establish processes from the ground up. You will be part of a quirky and supportive team that values your contributions, providing ample learning opportunities and room for personal and professional growth. Plus, who wouldn't appreciate the possibility of a 4-day work week!,